July 26, 2017 Capistrano Unified BOT Meeting Agenda Item #3 - PURCHASE ORDERS, COMMERCIAL WARRANTS AND PREVIOUSLY BOARD-APPROVED BIDS AND CONTRACTS:

CUSD is switching Business Software.

In May 2017, the District transitioned from Quintessential School Systems (QSS) as the business system for generating purchase orders (PO), commercial warrants and related reports to the OCDE-supported BusinessPlus software system. Beginning in fiscal year (FY) 2017-2018, POs are issued in BusinessPlus. The PO report is separated by individual funds, such as the general fund (01), food and nutrition fund (13), various capital facilities funds (25, 35, 40, etc). The PO number indicates the fiscal year, the District ledger number, type of PO and number. POs indicating an “A” are associated with agreements, “P” are standard POs, “X” are purchases made through District-issued Cal-Cards, and “R” are rollover POs, spanning two or more fiscal years. An example of a “R” PO is a facilities project that was started in FY 2016-2017, but will not be completed until FY 2017-2018.

From the June 28, 2017 BOT Meeting Agenda Item #20 page 484

Approval of the Quintessential School Systems (QSS) Services and Support Agreement (FY 17-18), a business administrative software. The District uses QSS as our current data system for Business and Human Resource Services. The District is finalizing the transition from this business software to the electronic, comprehensive business system supported by Orange County Department of Education, specifically BusinessPlus. QSS will provide support for the existing system during the transition. The term of the contract for maintenance billing is $25,446.50 per quarter. Cancellation must be received 45 days prior to next quarter. The agreement provides professional consulting services related to regular support and maintenance for the product, as well as system software updates. The expenditure estimated under this agreement is $76,339.50 funded by the general fund.

Purchase Order Listing 

Inspection Services at Tesoro High School

Facilities inspection Services

Legal Fees

Facilities Paid For Out of General Fund

Conferences

 

Purchase Order Report  - General Fund Spending

Purchase Order Report  - CFD 2004

Purchase Order Report - CFD 98-2

Warrant Listing

Legal Fees

Inspection Services at Tesoro High School

College Board

Art Curriculum

Consulting

Asbestos

Apple Education Finance

Carahsoft Technology Corp

Zerox

Conferences

California Education Technology ProfessionalsAssociation