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August 22, 2018 CUSD BOT Meeting - CONSENT CALENDAR |
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CONSENT CALENDARAll matters listed under the Consent Calendar are considered by the Board to be "routine" and will be enacted by the Board in one motion in the form listed below. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. The Superintendent and the staff recommend approval of all Consent Calendar items. Note: CUSD put the purchase of the Esencia School Site on the Consent Calendar without a price. The amount paid turned out to be $13 million more than previously disclosed because CUSD valued the land as if it had entitlements to build 100 homes on it. There were no entitlements granted. This resulted in the gifting of $13 million in taxpayer dollars to the Ranch. It is very important for tax payers to watch all Consent Calendar Items. PUBLIC COMMENT is now limited to 5 minutes per speaker total no matter how many Items an individual speaker wishes to comment on. This is a NEW rule was put in place to limit Public scrutiny of the Consent Calendar Staff made corrections to two Agenda Items: Board Audio at 0:2:30 Agenda Item #18 AGREEMENT FOR CONSULTANT SERVICES FOR THE BREAKTHROUGH COACH
Board Audio page 432 Approval of The Breakthrough Coach agreement for a two-day management development program. This Agreement provides a two-day management development program for local area school administrators and their secretaries. Training course to take place in the District Office Board Room on October 22 and 23, 2018. The District will receive five complimentary tuitions valued at $3,625 total. One time funding of $3,625 total to fund an additional five tuitions. Contact: Tim Brooks, Interim Associate Superintendent, Human Resource Services The Revisions are at the back of the room.
Board Audio at 0:2:43 Agenda Item #21 RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CLASSIFIED EMPLOYEES CLASSIFIED STAFF
California School Employees Association Capistrano Chapter 224 Board Audio page 467 Pep Squad Cheer for Capistrano Valley was listed twice. The Item should reflect one payment of $30,000
Board Audio at 0:22:12 PUBLIC COMMENTS NO PUBLIC COMMENTS
Board Audio at 0:22:53 Trustee Martha McNicholas pulled Agenda Item #13 RETROACTIVE GRADE WEIGHTING FOR ACCELERATED VERSIONS OF WORLD HISTORY, BIOLOGY AND CHEMISTRY
Board Audio at 0:22:14 Motion to approve the Consent Calendar except Agenda Item #13 by Trustee Patricia Holloway. Second by Trustee Gila Jones The motion passed 6-0-1 (Trustee Reardon was absent) |
| AGENDA ITEMS #1 - #24 BUSINESS AND SUPPORT SERVICES | ||
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Agenda Item #2 PURCHASE ORDERS, COMMERCIAL WARRANTS AND PREVIOUSLY BOARD-APPROVED BIDS AND CONTRACTS Board Agenda page 1 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of purchase orders (Attachment 1) and commercial warrants (Attachment 2). The expenditures related to the listed purchase orders and commercial warrants included in this item were previously authorized as part of the District’s budget approval process. The purchase orders total $108,652,081.88 and the commercial warrants total $25,212,803.53. Attachment 3 is a list of previously Board-approved bids and contracts to assist in the review of the purchase order and commercial warrant listings. Attachment 4 is a list of previously Board-approved warrants, by vendor, exceeding $250,000. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
Agenda Item #2 INDEPENDENT CONTRACTOR, PROFESSIONAL SERVICES, FIELD SERVICE AND MASTER CONTRACT AGREEMENTS Board Agenda page 78 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of the District standardized Independent Contractor, Professional Services, Field Service and Master Contract agreements. The expenditures related to the listed agreements were previously authorized as part of the District’s budget approval process. The exhibit shows 33 new agreements totaling $2,742,289.83 and 1 amendment to existing agreements totaling $0.00. Due to the size of the contract documents, the General Conditions for each type of agreement are posted online on the District’s Board Agendas and Supporting Documentation page. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
Agenda Item #3 FIRST EXTENSION OF REQUEST FOR PROPOSALS NO. 3-1617, LEARNING MANAGEMENT SYSTEM – SCHOOL LOOP Board Agenda page 217 Board Audio: None This Item was passed on the Consent Calendar without Discussion Approval of First Extension of Request for Proposals No. 3-1617, Learning Management Systems with School Loop. RFP 3-1617 was awarded on April 19, 2017 for an initial term of July 1, 2017 through June 30, 2018 with optional renewal terms. The District agrees to the pricing for the proposed renewal term of July 1, 2018 through June 30, 2019. Annual expenditures utilizing this contract are estimated to be $80,260 funded by the general fund. Actual expenditures may vary depending on availability of funds and District needs. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
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AGENDA ITEM #4 SERVER LEASE AGREEMENT – IDEAL COMPUTER SERVICES, INC Board Agenda page 231 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of the ratification of the Server Lease Agreement 11663 with IDEAL Computer Services, Inc. for the purpose of leasing and maintaining an HP3000 server. The current server houses our Quintessential School Systems (QSS) data including Business Services and Human Resources programs and data. This is the current production server planned for retirement by October 2018. The District will be charged quarterly and will receive a pro-rated refund with a 30-day notice once all data has been moved to District virtual servers. The contract term is from June 1, 2018 through May 30, 2019. Expenditures under this contract are estimated to be $4,434 funded by the general fund. |
AGENDA ITEM #5 SUPPORT AGREEMENT – IDEAL COMPUTER SOUTH, INC.: Board Agenda page 239 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of the ratification of the Support Agreement including Server Maintenance Contract 11703 and Softline Software Contract 11704 with IDEAL Computer Services, Inc. for the purpose of maintaining the District’s original HP3000 server. This server has been decommissioned, but the District must maintain the valid license from this original Page 239 EXHIBIT 5 machine until the Quintessential School Systems (QSS) data has been completely migrated to the Linux virtual server. It is anticipated this contract will be expired by October 2018. The District will be charged quarterly and will receive a pro-rated refund with a 30-day notice once all data has been moved to District virtual servers. The contract term is from July 1, 2018 through June 30, 2019. Expenditures under this contract are estimated to be $2,013 funded by the general fund. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
ENRICHMENT CLASSES
AGENDA ITEM #6 AGREEMENT FOR THE OPERATIONS OF BEFORE AND AFTER SCHOOL AND SUMMER ENRICHMENT, ACTIVITIES, AND CAMPS PROGRAM – SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT Board Agenda page 245 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of Agreement for the Operations of Before and After School and Summer Enrichment, Activities, and Camps Program with South Orange County Community College District. The program provides an assortment of high-quality classes and activities for all ages, promoting life-long learning and personal success for the term July 1, 2018 through June 30, 2021. The agreement provides a revenue stream to the general fund for use of facilities fees as described in Exhibit A. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services
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TAXPAYER ALERT
AGENDA ITEM #7 RESOLUTION NO. 1819-11, APPROVAL OF APPLICATION SUBMISSION CALIFORNIA ENERGY COMMISSION SCHOOL BUS REPLACEMENT GRANT PROGRAM GFO-17-607 Board Agenda page 260 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of Resolution No. 1819-11, Approval of Application Submission California Energy Commission School Bus Replacement Grant Program GFO-17-607. California Senate Bill 110 charges the California Energy Commission (CEC) to replace older high pollutant diesel buses in California. The CEC is offering Grant Funding Opportunity GFO17-607 Bus Replacement Program to provide funding to public school districts to replace old diesel school buses. The grant will award up to 10 near zero emission compressed natural gas or 10 zero emission electric buses, along with corresponding infrastructure. The CEC requires the Board of Trustees of each school district to authorize the submittal of application GFO-17-607 for fiscal year 2018-2019. The CEC also requires the Board to identify and authorize an individual District representative to execute in the name of the District, all necessary applications, contracts, agreements, amendments and payment requests for the purposes of securing grant funds and to implement and carry out the purposes specified in the grant application. The resolution presented to the Board provides the vehicle to meet these requirements. There is no fiscal impact for the grant. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
AGENDA ITEM #8 REGIONAL COOPERATIVE AGREEMENT CONTRACT NUMBER RCA-017- 18010016 BETWEEN COUNTY OF ORANGE/COUNTY PROCUREMENT OFFICE AND DS SERVICES OF AMERICA, INCORPORATED DBA SPARKLETTS FOR BOTTLED WATER Board Agenda page 309 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval to utilize the Regional Cooperative Agreement Contract Number RCA-017- 18010016 for the purchase of bottled water and related supplies from DS Services of America, Inc. dba Sparkletts, as needed, under the same terms and conditions of the public agency’s contract. The contract provides set pricing for bottled water and related supplies for all District needs. School boards have the authority to “piggyback” on another public agency’s bid, per Public Contract Code § 20118, when it is in the best interest of a district. It is often advantageous to utilize piggyback bids when contract items are identical to the District’s specifications. Using piggyback contracts save time and often provide lower prices than a single jurisdiction would be able to obtain. Anticipated annual expenditures utilizing this contract are approximately, $20,000 funded by the general fund. Due to the size of the contract and award, the documentation is posted online on the District Board Agendas and Supporting Documentation page. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
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| AGENDA ITEMS #25 -34 CURRICULUM & INSTRUCTION | ||||
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AGENDA ITEM #9 AGREEMENT FOR PARTICIPATION WITH THE ART MASTERS LEGACY PROGRAM 2018-2019: Board Agenda page 312 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of Agreement for Participation with the Art Masters Legacy Program 2018-2019 at:
Art Masters Legacy provides services that include art assemblies and hands-on studio art activities for students. Art Masters Legacy teacher-lecturers conduct and present multimedia presentation assemblies using art visuals, images and engrossing stories covering each artist and/or art subject. Later, students have an opportunity to engage in art activities to create their own individual works of art in the manner of the master artist or art subject, using the same styles, techniques, media and disciplines. The total expenditure for this agreement is $73,427 paid by site and/or gift funds. Contact: Susan Holliday, Associate Superintendent, Education Services |
Agenda Item #10 AGREEMENT FOR PARTICIPATION WITH INSIDE THE OUTDOORS FIELD PROGRAM PUBLIC SCHOOLS 2018 – 2019 AGREEMENT NUMBER F11029 Board Agenda page 352 Board Audio: None This Item was passed on the Consent Calendar without Discussion Approval of Agreement for Participation with Inside the Outdoors Field Program Public Schools 2018-2019. District schools routinely participate in the Orange County Department of Education’s outdoor science school/field trip programs and “Traveling Scientist” programs and assemblies. Multiple sites have expressed interest in the Field Trip Program for the 2018-2019 school year, which will allow students to move out of the classroom and into the real world of science and social science. Each program is designed to support the curriculum for each grade level. The estimated expenditure under this contract is $552.50, paid by grants, site and/or gift funds from each participating school site. Contact: Susan Holliday, Associate Superintendent, Education Services |
Agenda Item #11 AGREEMENT FOR PARTICIPATION WITH INSIDE THE OUTDOORS SCHOOL PROGRAM PUBLIC SCHOOLS 2018 – 2019 AGREEMENT NUMBER S11046 Board Agenda page 366 Board Audio None This Item was passed on the Consent Calendar without Discussion AGREEMENT FOR PARTICIPATION WITH INSIDE THE OUTDOORS SCHOOL PROGRAM PUBLIC SCHOOLS 2018 – 2019 AGREEMENT NUMBER S11046: Approval of Agreement for Participation with Inside the Outdoors School Program Public Schools 2018-2019 Agreement Number S11046. District schools routinely participate in the Orange County Department of Education’s outdoor science school/field trip programs and “Traveling Scientist” programs and assemblies. Multiple sites have expressed interest in the Traveling Scientist program for the 2018-2019 school year, which will provide school assemblies by traveling naturalists on various science topics. The estimated expenditure under this contract is $31,852.50 paid by site and/or gift funds from each participating school site. Contact: Susan Holliday, Associate Superintendent, Education Services |
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AGENDA ITEM #12 PROPOSED SCHOOL START AND DISMISSAL TIMES FOR THE 2018-2019 SCHOOL YEAR Board Agenda page 386 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of the start and dismissal times for the 2018-2019 school year. Per Board Policy 6111, School Calendar, this item seeks approval of the start and dismissal times for each school site for the 2018-2019 school year. There is no financial impact. Contact: Susan Holliday, Associate Superintendent, Education Services |
RETROACTIVE
FOR 800 STUDENTS Agenda Item #13 RETROACTIVE GRADE WEIGHTING FOR ACCELERATED VERSIONS OF WORLD HISTORY, BIOLOGY AND CHEMISTRY Board Agenda page 389 Board Audio 2:03:03 This Item was pulled by Trustee Martha McNicholas Course Catalog has been up-dated and is now accurate. CCP is still in the Catalog. RIGOR - Student Advisor Mona Amirseyedian took these classes and confirmed that these classes deserve an Honors Bump. Tesoro High School "IDEA" no longer exists - straight "Honors" Capistrano Valley ATMS remains and is now "ATMS Honors" - Specialized Program Motion to Approve Honors Designation by Trustee McNicholas Second by Judy Bullockus Motion Passes 7-0
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SPECIAL EDUCATION
Agenda Item #14 MEMORANDUM OF UNDERSTANDING WITH ANAHEIM UNION HIGH SCHOOL DISTRICT Board Agenda page 391 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of the Memorandum of Understanding (MOU) with Anaheim Union High School District (AUHSD) to provide special education programs and services for eligible District adult students (18 and older) who reside in group homes in AUHSD from August 8, 2018 through June 30, 2019. The District is projected to have one student in the AUHSD program, but the approval of the MOU allows the District to place additional students as determined by the Individualized Education Program (IEP) team or through a settlement agreement. Estimated cost per student is $45,000 for classroom cost and $10,000 for transportation cost. Annual expenditures under this MOU are estimated at $55,000 funded by special education funds. Contact: Gregory Merwin, Associate Superintendent, Student Support Services
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Al Mijares
Agenda Item #15 MEMORANDUM OF UNDERSTANDING WITH THE ORANGE COUNTY SUPERINTENDENT OF SCHOOLS: Board Agenda page 391 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of the Memorandum of Understanding with the Orange County Superintendent of Schools will allow Orange County Department of Education (OCDE) to provide special education programs and services for eligible District students from July 1, 2018 through June 30, 2019. The OCDE Division of Special Education Services operates a special schools program for pupils with exceptional needs who require intensive educational services. These students are referred by their Individualized Education Program (IEP) teams when it is jointly determined by the District and OCDE that the student’s educational needs, as specified in the IEP, can be appropriately met by OCDE programs and services. The District has approximately 78 students enrolled in OCDE programs per year. There are three cost categories for OCDE programs: classroom cost, transportation cost, and special circumstance aide cost. The average classroom cost per student is $54,295. Based on average enrollment, the estimated District cost for students attending OCDE classes for the 2018-2019 school year is approximately $4,235,000. The estimated District cost for transportation provided by OCDE is approximately $741,000. The estimated District cost for required special circumstance aides in classrooms or on buses is approximately $1,100,000. Annual expenditures under this agreement are funded by special education funds. Contact: Gregory Merwin, Associate Superintendent, Student Support Services
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LAGUNA BEACH UNIFIED Agenda Item #16 PERSONNEL REIMBURSEMENT AGREEMENT WITH LAGUNA BEACH UNIFIED SCHOOL DISTRICT Board Agenda page 424 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of a Personnel Reimbursement Agreement with Laguna Beach Unified School District (LBUSD) to provide five days of instruction by a qualified Orientation and Mobility Specialist to LBUSD during the 2018-2019 school year. The District staff has provided these services to LBUSD from the time both districts were part of the South Orange County Special Education Local Plan Area. LBUSD will pay the employee salary and benefit costs for the days of instruction. There is no financial impact. Contact: Gregory Merwin, Associate Superintendent, Student Support Services
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Agenda Item #17 PERSONNEL REIMBURSEMENT AGREEMENT WITH SADDLEBACK VALLEY UNIFIED SCHOOL DISTRICT Board Agenda page 428 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of a Personnel Reimbursement Agreement with Saddleback Valley Unified School District (SVUSD) to provide 40 days of instruction by a qualified Orientation and Mobility Specialist to SVUSD during the 2018-2019 school year. The District staff has provided these services to SVUSD from the time both districts were part of the South Orange County Special Education Local Plan Area. SVUSD will pay the employee salary and benefit costs for the days of instruction. There is no financial impact. Contact: Gregory Merwin, Associate Superintendent, Student Support Services
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| AGENDA ITEM #11 - 16 HUMAN RESOURCE SERVICES | ||
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Agenda Item #18 AGREEMENT FOR CONSULTANT SERVICES FOR THE BREAKTHROUGH COACH: Board Agenda page 432 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of The Breakthrough Coach agreement for a two-day management development program. This Agreement provides a two-day management development program for local area school administrators and their secretaries. Training course to take place in the District Office Board Room on October 22 and 23, 2018. The District will receive five complimentary tuitions valued at $3,625 total. One time funding of $3,625 total to fund an additional five tuitions. Contact: Tim Brooks, Interim Associate Superintendent, Human Resource Services |
Agenda Item #19 CALIFORNIA STATE UNIVERSITY, FULLERTON FALL 2017 MASTER TEACHER PAYMENTS: Board Agenda page 440 Board Audio None This Item was passed on the Consent Calendar without Discussion Approval of payment to District master teachers who supported a California State University, Fullerton (CSUF) student teacher during the 2017 fall semester. Current university agreements specify that institutions pay master teachers a nominal payment for their supervision and support of student teachers. CSUF has agreed to reimburse the District for the cost of compensating master teachers. The compensation amounts vary due to the nature of the assignments. Contact: Tim Brooks, Interim Associate Superintendent, Human Resource Service |
WILLIAMS LEGISLATION
School Facilities Agenda Item #20 ORANGE COUNTY DEPARTMENT OF EDUCATION FOURTH QUARTER REPORT – WILLIAMS SETTLEMENT LEGISLATION: Board Agenda page 443 Board Audio None This Item was passed on the Consent Calendar without Discussion Acceptance of Williams Settlement Legislation Orange County Department of Education (OCDE) Fourth Quarter Report. Education Code § 1240 requires OCDE to report visits and reviews of District schools conducted by OCDE, if any. Furthermore, the law requires the report be provided to the Board of Trustees at a regularly scheduled public meeting each quarter. Contact: Tim Brooks, Interim Associate Superintendent, Human Resource Services |
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CLASSIFIED STAFF
California School Employees Association Capistrano Chapter 224 Agenda Item #21 RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CLASSIFIED EMPLOYEES Board Agenda page 447 Board Audio None This Item was passed on the Consent Calendar without Discussion |
TEACHERS UNION
Capistrano Unified Education Association Agenda Item #22 RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CERTIFICATED EMPLOYEES: Board Agenda page 494 Board Audio None This Item was passed on the Consent Calendar without Discussion |
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| AGENDA ITEM #44 - #47 General Functions | ||
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Agenda Item #23 SCHOOL BOARD MINUTES JULY 25, 2018 REGULAR BOARD MEETING Board Agenda page 494 Board Audio None This Item was passed on the Consent Calendar without Discussion |
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