| Februrary 27, 2019 CUSD BOT Meeting: CONSENT CALENDAR | |||
| BUSINESS AND SUPPORT SERVICES | |||
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AGENDA ITEM #2 DONATION OF FUNDS AND EQUIPMENT Donations: $499,936.29 In an average year monetary donations total around $3.5 million to $4 million. Board Agenda page 3
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AGENDA ITEM #3 PURCHASE ORDERS, COMMERCIAL WARRANTS AND PREVIOUSLY BOARD-APPROVED BIDS AND CONTRACTS Purchases Orders Total $5,012,325.77 Warrants Total $16,936,954.83 Board Agenda page 7 |
AGENDA ITEM #4 INDEPENDENT CONTRACTOR, PROFESSIONAL SERVICES, FIELD SERVICE, AND MASTER CONTRACT AGREEMENTS 6 New Agreements Totaling $280,245.00. 4 Amendments totaling $117,381.00 Board Agenda page 140
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LIMITED USE AGREEMENT
AGENDA ITEM #5 ALISO VIEJO COMMUNITY ASSOCIATION LIMITED USE AND MAINTENANCE AGREEMENT FOR WINTER-SPRING 2019 Board Agenda page 162 Approval of the ratification of the Aliso Viejo Community Association Limited Use and Maintenance Agreement (LUMA) for Winter-Spring 2019. The Aliso Viejo Community Association (AVCA) owns and maintains Foxborough Park, adjacent to Aliso Niguel High School (ANHS). The Winter-Spring 2019 LUMA allows the District to use Foxborough Park, field 2, from February 11, 2019 through April 26, 2019 for a fee of $450 paid by ANHS site funds, as detailed in the LUMA. The Winter-Spring 2019 LUMA is identical to other winter and spring agreements relating to the use of AVCA owned parks. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
PARKING LOT SWEEPING
AGENDA ITEM #6 AWARD BID NO. 1819-06, PARKING LOT SWEEPING SERVICES – LOPEZ WORKS, INCORPORATED Board Agenda page 182 Approval of Award of Bid No. 1819-06, Parking Lot Sweeping Services to Lopez Works, Incorporated. Two bids were received and opened on January 24, 2019 and are listed on Exhibit A. The award of bid to the lowest responsive and responsible bidder was determined by weighted percentage of each category. Lopez Works, Incorporated is the lowest responsive, responsible bidder. Annual expenditures under this contract are estimated to be $100,000 funded by the general fund. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
BUS TRANSPORTATION AGENDA ITEM #7 AWARD BID NO. 1819-10, CO-CURRICULAR BUS SERVICE – MULTIPLE VENDORS Board Agenda page 197 Approval of Award of Bid No. 1819-10, Co-Curricular Bus Service Category 1 to JFK Transportation Company Incorporated, Category 2 to Zum Services, Incorporated, and create a bench of qualified vendors to include Certified Transportation Services, Incorporated for various co-curricular transportation services as needed by the District when District buses are unavailable to provide such services. Five bids were received and opened on January 29, 2019 and are listed on Exhibit A; however, only three were deemed compliant and considered for award. Bid categories were separately awarded to the lowest responsive, responsible bidder. The initial contract term is March 1, 2019 through February 29, 2020 and may be extended with Board approval. Annual expenditures under this contract are estimated to be $500,000 funded by the general fund. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services
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ESENCIA K-8
AGENDA ITEM #8 CHANGE ORDER NO. 6, BID NO. 1617-18, ESENCIA K-8 PROJECT Board Agenda page 218 Approval of Change Order No. 6, Bid No. 1617-18 for the Esencia K-8 Project related to various improvements, SDG&E electrical changes, required changes to the project drawings and code requirements of the Orange County Health Department. This change order consists of additions, deletions, or other revisions now being presented to the Board for approval. All such changes in the work are performed under applicable conditions of the change in contract documents. The original contract sum was $27,569,000. The new contract sum including Change Order No. 6 is $28,186,404.03 funded by developer fees, state funding and County of Orange CFD funds. With this change order, the project continues to remain under budget. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
TESORO HIGH SCHOOL
AGENDA ITEM #9 FINAL ACCEPTANCE AND FILING OF NOTICE OF COMPLETION FOR BID NO. 1617-20, TESORO HIGH SCHOOL BUILDING D – PAUL C. MILLER CONSTRUCTION CO., INC Board Agenda page 400 Approval of the Final Acceptance and filing of the Notice of Completion for Bid No. 1617- 20, Tesoro High School Building D. In order to obtain Division of State Architect closeout with certification, Notice of Completion is required. All work has been inspected and completed to the satisfaction of staff. The project was funded by capital facilities fund. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
ROOFING & BUILDING MAINTENANCE
AGENDA ITEM #10 STATE OF CALIFORNIA MULTIPLE AWARD SCHEDULE CONTRACT NO. 4- 18-00-0118A, CALIFORNIA DEPARTMENT OF GENERAL SERVICES BASE SCHEDULE NO. ASSOCIATION OF EDUCATIONAL PURCHASING AGENCIES IFB-017-F, PURCHASE, WARRANTY, AND INSTALLATION OF ROOFING AND RELATED SERVICES - WEATHERPROOFING TECHNOLOGIES, INCORPORATED: Board Agenda page 404 Approval to utilize the State of California Multiple Award Schedule (CMAS) Contract No. 4-18-00-0118A, California Department of General Services Base Schedule No. Association of Educational Purchasing Agencies IFB-017-F, and any subsequent revisions, amendments, and extensions awarded to Weatherproofing Technologies, Incorporated, for the purchase, warranty, and installation of roofing and related services Page 404 EXHIBIT 10 for the purpose of routine repair and maintenance of roofing systems, as needed by the District. The District can utilize such contracts pursuant to California Public Contract Code §§ 10298, 10299, and 12100 et. seq. without going to bid. The prices offered by the contractor have been assessed to be fair, reasonable, and competitive. Staff determined it is in the best interest of the District to utilize the state contract for the purchase, warranty, and installation of various roofing materials and incidental services. Estimated annual expenditures are estimated to be $500,000 funded by the general fund and deferred maintenance. Due to the size of the contract and award documentation, it is posted online on the District Board Agendas and Supporting Documentation page. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
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BUILDING SUPPLIES
AGENDA ITEM #11 COUNTY OF ORANGE, OC PUBLIC WORKS, CONTRACT NO. MA-080- 18010280, MISCELLANEOUS BUILDING SUPPLIES AND MATERIAL, MAINTENANCE AND REPAIR OF STRUCTURAL, MECHANICAL, ELECTRICAL, PLUMBING AND FINISHES OF COUNTY BUILDINGS – GANAHL LUMBER COMPANY Board Agenda page 407 Approval to utilize the County of Orange, OC Public Works, Contract No. MA-080- 18010280, Miscellaneous Building Supplies and Material, Maintenance and Repair of Structural, Mechanical, Electrical, Plumbing and Finishes of County Buildings and any subsequent revisions, amendments, and extensions awarded to Ganahl Lumber Company. The District can utilize such contracts pursuant to California Public Contract Code §§ 10298, 10299, and 12100 et. seq. without going to bid. The prices offered by the contractors have been assessed to be fair, reasonable, and competitive. Staff determined it is in the best interest of the District to utilize the County contract to purchase various hardware supplies, lumber and various building supplies. Anticipated annual expenditures utilizing this contract are approximately $150,000 funded by the general fund. Due to the size of the contract and award documentation, it is posted online on the District Board Agendas and Supporting Documentation page. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services
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POOL MAINTENANCE
AGENDA ITEM #12 LOS ANGELES UNIFIED SCHOOL DISTRICT, CONTRACT NO. 4400006668, SWIMMING POOL CHEMICALS AND SUPPLIES – WATERLINE TECHNOLOGIES, INC Board Agenda page 401 Approval to utilize Los Angeles Unified School District, Contract No. 4400006668, Swimming Pool Chemicals and Supplies and any subsequent revisions, amendments, and extensions awarded to Waterline Technologies, Inc. The District can utilize such contracts pursuant to California Public Contract Code §§ 10298, 10299, and 12100 et. seq. without going to bid. The prices offered by the contractors have been assessed to be fair, reasonable, and competitive. Staff determined it is in the best interest of the District to utilize the LAUSD contract to purchase various pool chemicals, and various pool supplies. Anticipated annual expenditures utilizing this contract are approximately $150,000 funded by the general fund. Due to the size of the contract and award documentation, it is posted online on the District Board Agendas and Supporting Documentation page. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
INSPECTION SERVICES
AGENDA ITEM #13 AWARD OF REQUEST FOR PROPOSALS NO. 1-1819, INSPECTOR OF RECORD – MULTIPLE VENDORS Board Agenda page 413 Approval of the Award of Request for Proposals (RFP) No. 1-1819, Inspector of Record to multiple vendors. Eight proposals were received from various inspector/inspection firms. The firms being recommended will comprise a bench of qualified vendors: Vital Inspection Services, TYR, Inc., AWI Industries, Knowland Construction Services, and Sandy Pringle Associates, Inc. When a firm is selected for a particular Facilities/Construction project, an individual agreement will be presented to the Board for approval. Expenditures under these contracts will vary with District needs and selected projects, funded by the general fund, CFD administrative funds and other applicable funding sources associated with the project. All proposals and evaluation score sheets are available for viewing in the Purchasing department Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
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CUSD NATURAL GAS FACILITY AGENDA ITEM #14 RESOLUTION NO. 1819-33, ADDENDUM TO APPROVED 2011 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION FOR THE COMPRESSED NATURAL GAS DISPENSER AT THE ALISO VIEJO TRANSPORTATION CENTER: Board Agenda page 416 Approval of Resolution No. 1819-33, Addendum to Approved 2011 Initial Study/Mitigated Negative Declaration for the Compressed Natural Gas Dispenser at the Aliso Viejo Transportation Center. The District is proposing the installation of 20 additional fueling hoses, increasing the total number of Compressed Natural Gas (CNG) fueling stations from 20 to 40. The additional 20 fueling hoses allows the District to replace existing diesel-powered buses with CNG-powered buses. The number of buses using the depot remains unchanged, as existing diesel buses are replaced with CNG powered vehicles. As refueling each bus with CNG takes several hours, additional fueling hoses are needed. The District prepared an Addendum to the approved 2011 Initial Study/Mitigated Negative Declaration, as required by CEQA § 15164 and identified the new fueling hoses as a minor addition to the previously approved Initial Study/Mitigated Negative Declaration. With the adoption of Resolution No. 1819-33, the District will be able to move forward with the application to the City of Aliso Viejo to install the 20 additional fueling hoses. Contact: Clark Hampton, Deputy Superintendent, Business and Support Services |
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| CURRICULUM & INSTRUCTION | ||
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NEW SCHOOL CODE
AGENDA ITEM #15 ESENCIA SCHOOL - COUNTY DISTRICT SCHOOL CODES Board Agenda page 469 Approval of Esencia School – County District School Codes. The California Department of Education (CDE) is required to report directory information annually to the United States Department of Education (ED) through the EDFacts Submission System (ESS). To meet this federal requirement, the CDE used the County-District-School (CDS) code system. To request a CDS code for a new school, an application for a County-DistrictSchool (CDS) Code form is submitted along with board minutes showing approval of the formation and establishment of the school. A previous Board item regarding Esencia that was provided to CDE described Esencia as a K-8 school. To grant separate CDS codes for Esencia Elementary School and Esencia Middle School, CDE requires board documentation requesting separate codes for the elementary and middle schools versus one code for a K-8 school. Previous K-8 schools, Carl Hankey and Arroyo Vista, also have two CDS codes. Separate codes are necessary for scheduling and staffing purposes. Staff seeks approval to apply for a County-District-School (CDS) Code for Esencia Middle School and update the name from Esencia to Esencia Elementary for CDS code 30-66464- 0136762. This change applies only to the CDS State system for operational purposes and does not change the name of the school for District purposes. There is no financial impact. Contact: Susan Holliday, Associate Superintendent, Education Services |
GRANT PROGRAM AGENDA ITEM #16 CALIFORNIA CAREER TECHNICAL EDUCATION INCENTIVE GRANT PROGRAM MEMORANDUM OF UNDERSTANDING WITH COLLEGE AND CAREER ADVANTAGE Board Agenda page 472 Approval of the California Career Technical Education Incentive Grant (CTEIG) Program Memorandum of Understanding (MOU) with College and Career Advantage (CCA). The purpose of the CTEIG Program MOU is to encourage and maintain the delivery of career technical education programs during implementation of the District’s Local Control Funding Formula. The MOU establishes a cooperative and mutually beneficial relationship with CCA and sets forth the responsibilities as related to the implementation of the CTEIG Program. Contact: Susan Holliday, Associate Superintendent, Education Services |
GRANT PROGRAM
AGENDA ITEM #17 AMENDMENT TO ACADEMIC EVENT CONTRACTS – IRVINE RANCH OUTDOOR EDUCATION CENTER: Board Agenda page 478 Approval of the K12 Strong Workforce Grant Program Memorandum of Understanding (MOU) with College and Career Advantage (CCA). The purpose of the MOU is to encourage and maintain the delivery of career technical education programs during implementation of the District’s Local Control Funding Formula. The MOU establishes a cooperative and mutually beneficial relationship with CCA and sets forth the responsibilities of the parties as related to the implementation of the K12 Strong Workforce Grant Program. Contact: Susan Holliday, Associate Superintendent, Education Services |
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GRANT PROGRAM AGENDA ITEM #18 K12 STRONG WORKFORCE GRANT PROGRAM MEMORANDUM OF UNDERSTANDING WITH COLLEGE AND CAREER ADVANTAGE Board Agenda page 507 Approval of the K12 Strong Workforce Grant Program Memorandum of Understanding (MOU) with College and Career Advantage (CCA). The purpose of the MOU is to encourage and maintain the delivery of career technical education programs during implementation of the District’s Local Control Funding Formula. The MOU establishes a cooperative and mutually beneficial relationship with CCA and sets forth the responsibilities of the parties as related to the implementation of the K12 Strong Workforce Grant Program. Contact: Susan Holliday, Associate Superintendent, Education Services
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ASSEMBLY BILL 288
AGENDA ITEM #19 COLLEGE AND CAREER ACCESS PATHWAYS PARTNERSHIP AGREEMENT WITH SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT, 2018-2019 Board Agenda page 512 Approval of the College and Career Access Pathways agreement with South Orange County Community College District. The Board conducted a public hearing on the College and Career Access Pathways agreement with South Orange County Community College District on January 24, 2019. Approval of this agreement will enable high school students who enroll in approved courses to receive both college credit and high school credit for courses taught on high school campuses during the 2018-2019 school year. Contact: Susan Holliday, Associate Superintendent, Education Services |
GRANT PROGRAM
AGENDA ITEM #20 LOW-PERFORMING STUDENTS BLOCK GRANT PLAN Board Agenda page 534 Approval of the Low-Performing Students Block Grant Plan. The California Department of Education (CDE) notified districts in December 2018 about a new formula grant funding. The Low-Performing Students Block Grant is a state education funding initiative with the goal of providing grant funds to districts serving pupils identified as lowperforming on state English language arts or mathematics assessments who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula or eligible for special education services. This is a new three-year grant for 2018- 2021 with an estimated allocation of $2,778,256. As a condition of apportionment, districts must develop a plan describing how the funds will increase or improve evidence-based services for identified pupils to accelerate increases in academic achievement, and how the effectiveness of the services will be measured. The adopted plan for the use of funds is due to the Superintendent of Public Instruction by March 1, 2019. Students in grades K12 are eligible for services. Funds shall be used for evidence-based services that directly support pupil academic achievement, including, but not limited to professional development activities for certificated staff, instructional materials, or additional supports for pupils. Stakeholders including principals and Capistrano Unified Education Association Executive Board were engaged to assist with the development of the plan, which outlines evidence-based services, budget allocations, evaluation measures and alignment to Local Control Accountability Plan. Contact: Susan Holliday, Associate Superintendent, Education Services |
| HUMAN RESOURCE SERVICES | ||
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WILLIAMS SETTLEMENT
AGENDA ITEM #21 ORANGE COUNTY DEPARTMENT OF EDUCATION SECOND QUARTER REPORT – WILLIAMS SETTLEMENT LEGISLATION Board Agenda page 539 Acceptance of Williams Settlement Legislation Orange County Department of Education Page 539 EXHIBIT 21 (OCDE) Second Quarter Report. As a result of the Williams Settlement, Education Code § 35186 mandates school districts establish policies and procedures to resolve deficiencies related to textbooks and instructional materials, teacher vacancies or mis-assignments, and facility conditions posing a threat to student/staff health or safety. Furthermore, Education Code § 1240 requires OCDE to report visits and reviews of District schools conducted by OCDE, if any. Additionally, the law requires the report be provided to the Board of Trustees at a regularly scheduled public meeting each quarter. Contact: Tim Brooks, Associate Superintendent, Human Resource Services |
STUDENT TEACHING
AGENDA ITEM #22 STUDENT TEACHING AGREEMENT WITH WHITTIER COLLEGE Board Agenda page 542 Approval of Student Teaching Agreement with Whittier College, effective February 28, 2019 and expiring June 30, 2022. During the school year, credential candidates will work with District teachers to fulfill practicum/fieldwork requirements to earn their credential. Contact: Tim Brooks, Associate Superintendent, Human Resource Services |
MASTER TEACHER AGENDA ITEM #23 CALIFORNIA STATE UNIVERSITY, FULLERTON FALL 2018 MASTER TEACHER HONORARIUM: Board Agenda page 550 Approval of payment of honorarium to District Master Teachers who supported a California State University, Fullerton (CSUF) Student Teacher during the Fall 2018 semester. Current university agreements specify that institutions pay Master Teachers a nominal payment for their supervision and support of Student Teachers. CSUF has agreed to reimburse the District for the cost of these Master Teacher payments. The compensation amounts vary to the nature of the assignments. Contact: Tim Brooks, Associate Superintendent, Human Resource Services |
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AGENDA ITEM #24 RESOLUTION NO. 1819-35, NON-REELECTION OF TEMPORARY CERTIFICATED EMPLOYEES Board Agenda page 553 Approval of Resolution No. 1819-35. Non-Reelection of Temporary Certificated Employees. Education Code §§ 44909, 44918 and 44920 permit school districts to hire certificated employees on temporary contracts. The District has appropriately classified 159 certificated employees as temporary for the 2018-2019 school year. These employees are replacing other employees on leave, are serving in programs with expiring categorical funding sources, or are placeholders for regular employees who are released from their normal assignments to work in a categorical program. Education Code § 44954 requires the Board to notify temporary employees in a position requiring certification qualification of the District’s decision to release the employees from such positions prior to the next school year. The temporary release of employees, as presented in this item, is an annual process the District must utilize to ensure permanent teachers funded through categorical resources and permanent teachers on leaves of absence have a position for the succeeding school year. As the District begins staffing for the 2019-2020 school year, decisions will be made regarding how many permanent teachers will be funded through categorical resources as well how many permanent teachers will request leaves of absence, part-time contracts, and partnership assignments. As permanent teachers “temporarily” vacate their positions, temporary teachers may be rehired. Contact: Tim Brooks, Associate Superintendent, Human Resource Services |
AGENDA ITEM #25 RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CERTIFICATED EMPLOYEES Board Agenda page 558 Approval of the activity list for employment, separation and additional assignments of certificated employees. These positions will be charged to the appropriate fund and are included in the adopted budget. Contact: Tim Brooks, Associate Superintendent, Human Resource Services |
AGENDA ITEM #26 RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CLASSIFIED EMPLOYEES Board Agenda page 578 Approval of the activity list for employment, separation and additional assignments of classified employees. These positions will be charged to the appropriate fund and are included in the adopted budget. Contact: Tim Brooks, Associate Superintendent, Human Resource Services |
| GENERAL FUNCTIONS | ||
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AGENDA ITEM #28 SCHOOL BOARD MINUTES Board Agenda page 602 Approval of the February 13, 2019 Special Board Meeting minutes. Contact: Colleen Hayes, Manager II, Superintendent’s Office |
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