January 24, 2019 CUSD BOT Meeting: CONSENT CALENDAR
BUSINESS AND SUPPORT SERVICES 

AGENDA ITEM #2  

DONATION OF FUNDS AND EQUIPMENT 

Donations: $554,404.98

In an average year monetary donations total around $3.5 million to $4 million.

Board Agenda page 3

CUSDWatch Comment

Relying on Fundraising and Donations to pay for core educational programs in CUSD creates wealth based inequities that violate the civil rights of those students who attend schools that cannot afford to fundraise.

Illegal Donations include fundraising for:

  • Instructional Aids
  • Professional Development for Teachers
  • Release time for teachers
  • Leadership Conference for Staff
  • Science programs
  • Math Programs
  • PE Programs
  • Art Programs
  • Reading/Writing Programs
  • Computers

87% of CUSD's Budget goes to employee Salaries Pensions and Benefits. Employees have received 5 consecutive years of across the board compensation increases totaling over $150 million. They have been allowed to do that thanks to the generous donations of parents and taxpayers.

AGENDA ITEM #3 

PURCHASE ORDERS, COMMERCIAL WARRANTS AND PREVIOUSLY BOARD-APPROVED BIDS AND CONTRACTS

Purchases Orders Total $9,973,849.21

Warrants Total $18,976,228

Board Agenda page 8

AGENDA ITEM #4 

INDEPENDENT CONTRACTOR, PROFESSIONAL SERVICES, FIELD SERVICE, AND MASTER CONTRACT AGREEMENTS

16 New Agreements Totaling $528,397.

7 Amendments totaling $177,455

Board Agenda page 140

 

AGENDA ITEM #5

SECOND AMENDMENT TO LEASE AGREEMENT – SCHOOLS FIRST FEDERAL CREDIT UNION

Board Agenda page 281

Approval of Amendment No. 2 to Lease Agreement with SchoolsFirst Federal Credit Union, formerly Orange County Teachers Federal Credit Union, a non-profit financial institution. This amendment proposes to extend the term of the agreement for two additional years. The renewal term will expire on February 28, 2021. The proposed amendment has been previously reviewed and approved by the District’s legal counsel. The District will receive $10,746.08 per month from SchoolsFirst Federal Credit Union.

 

AGENDA ITEM #6

ALISO VIEJO COMMUNITY ASSOCIATION LIMITED USE AND MAINTENANCE AGREEMENT FOR FALL 2018

Board Agenda page 309

Approval of the ratification of the Aliso Viejo Community Association Limited Use and Maintenance Agreement (LUMA) for Fall 2018. The Aliso Viejo Community Association owns and maintains Foxborough Park, adjacent to Aliso Niguel High School (ANHS). The Fall 2018 LUMA allows the District (ANHS Soccer) to use Foxborough Park from November 1, 2018 through December 14, 2018 for a fee of $300 paid by site funds, as detailed in the LUMA. The Fall 2018 LUMA is similar to past years’ agreements relating to the use of Foxborough Park.

AGENDA ITEM #7 

ALISO VIEJO COMMUNITY ASSOCIATION LIMITED USE AND MAINTENANCE AGREEMENT FOR WINTER/SPRING 2019

Board Agenda page 326 

Approval of the ratification of the Aliso Viejo Community Association Limited Use and Maintenance Agreement (LUMA) for Winter/Spring 2019. The Aliso Viejo Community Association owns and maintains Woodfield Park, adjacent to Aliso Niguel High School (ANHS). The Winter/Spring 2019 LUMA allows the District (ANHS – Baseball) to use Woodfield Park from January 14, 2019 through April 30, 2019 for a fee of $600 paid by site funds, as detailed in the LUMA. The Winter/Spring 2019 LUMA is similar to past years’ agreements relating to the use of Woodfield Park.

 

AGENDA ITEM #8 

AWARD OF BID NO. 1819-07, PAPER AND PLASTIC PRODUCTS FOR FOOD AND NUTRITION SERVICES – P & R PAPER SUPPLY COMPANY, INCORPORATED

Board Agenda page 343

Approval of Award of Bid No. 1819-07, Paper and Plastic Products for Food and Nutrition Services to P & R Paper Supply Company, Incorporated. Five bids were received and opened on December 13, 2018 and are listed on Exhibit A. The bidder offering the lowest price based on the lowest average cost of all items within each category was used to determine the lowest responsive and responsible bidder. P & R Paper Supply Company, Incorporated is the lowest responsive, responsible bidder. The initial contract term is January 1, 2019 through December 31, 2019 and may be extended by mutual agreement of both parties and upon Board approval for a renewal term not-to-exceed two additional one year periods. Annual expenditures under this contract are estimated to be $424,000 funded by the cafeteria fund. Actual expenditures may vary depending on District needs and the availability of funding.

AGENDA ITEM #9 

CONTRACT FOR SUMMER FOOD SERVICE PROGRAM – ORANGE COUNTY PUBLIC LIBRARIES

Board Agenda page 357

Approval of the contract for participation in the Summer Food Service Program maintained by Food and Nutrition Services and Orange County Public Libraries, in partnership with San Juan Capistrano Library. The contract allows for providing meals to children, as qualified by United States Department of Agriculture Seamless Summer Feeding Program at the San Juan Capistrano Library. Page 357 EXHIBIT 9 The program operates from June 17, 2019 through August 2, 2019, Monday through Thursday providing meals to children 18 years of age and under. There is no financial impact.

 

AGENDA ITEM #10

FIRST EXTENSION OF BID NO. 1718-22, CHILD SAFETY ALERT SYSTEMS PRODUCT AND INSTALLATION – A-Z BUS SALES, INCORPORATED 

Board Agenda page 364

Approval of First Extension of Bid No. 1718-22, Child Safety Alert Systems Product and Installation awarded to A-Z Bus Sales, Incorporated. Bid No. 1718-22 was awarded to the lowest responsive, responsible bidder on July 25, 2018 for the initial term of June 1, 2018 through August 10, 2018, with optional renewal terms. The vendor agrees to maintain the same pricing under the initial bid award term for the proposed renewal period of August 11, 2018 through August 10, 2019. Annual expenditures utilizing this contract are estimated to be $160,000 funded by general fund. Actual expenditures may vary depending on availability of funds and District needs

Low Voltage Electrical

AGENDA ITEM #11 

SECOND EXTENSION OF BID NO. 1617-07, ELECTRICAL, FIRE PROTECTION AND LOW VOLTAGE SYSTEMS SERVICES – GILBERT & STEARNS, INCORPORATED

Board Agenda page 375

Approval of Second Extension of Bid No. 1617-07, Electrical, Fire Protection and Low Voltage Systems Services with Gilbert & Stearns, Incorporated. The vendor agrees to maintain the pricing for categories 1 and 3 provided in Exhibit 2-A of the agreement for the renewal period of January 1, 2019 through December 31, 2019. Annual expenditures utilizing this contract are estimated to be $575,000 funded by general fund. Actual expenditures may vary depending on availability of funds and District needs

 

AGENDA ITEM #12 

STATE OF CALIFORNIA MULTIPLE AWARD SCHEDULE CONTRACT NOS. 3-15-84-0042A, 3-15-84-0042C, 3-15-84-0042D, 3-16-70-2382B, 3-18-70-3176C, 3-18- 84-0042E, AND 4-17-84-042E, GENERAL SERVICES ADMINISTRATION SCHEDULE NOS. GS-07F-0298J, GS-07F-0200W, GS-07F-206CA, GS-35F-183DA, GS-35F-0499N, 47QSWA18D0022, AND GS-07F-0326T, INFORMATION AND NON-INFORMATION TECHNOLOGY GOODS AND SERVICES –VARIOUS VENDORS

Board Agenda page 401

Approval to utilize the State of California Multiple Award Schedule (CMAS) Contract Nos. 3-15-84-0042A, 3-15-84-0042C, 3-15-84-0042D, 3-16-70-2382B, 3-18-70-3176C, 3-18-84-0042E, and 4-17-84-042E, General Services Administration Schedule Nos. GS07F-0298J, GS-07F-0200W, GS-07F-206CA, GS-35F-183DA, GS-35F-0499N, 47QSWA18D0022, and GS-07F-0326T, and any subsequent revisions, amendments, and extensions awarded to various vendors and authorized resellers, for the purchase of information and non-information technology goods and services, as needed by the District. Specifically, the Maintenance and Operations department intends to utilize these contracts to procure various brands of security alarm systems and incidental services. With the varied conditions of our school and facility sites, one brand is not applicable to all. Each CMAS contract covers a different brand of time and alarm systems. The District can utilize such contracts pursuant to California Public Contract Code §§ 10298, 10299, and 12100 et. seq. without going to bid. The prices offered by the contractor have been assessed to be fair, reasonable, and competitive. Staff determined it is in the best interest of the District to utilize the state contracts for the purchase of various brands of time and alarm systems and incidental services. Due to the size of the contracts and award documentation, it is posted online on the District Board Agendas and Supporting Documentation page.

AGENDA ITEM #13 

RESOLUTION NO. 1819-31, AUTHORIZATION TO RENEW A COMMUNITY SERVICE PROGRAM CERTIFICATION THROUGH THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY

Board Agenda page 404

Approval of Resolution No. 1819-31, Authorization to Renew a Community Service Program (SP) Certification through the Department of Resources Recycling and Recovery (CalRecycle). Due to fraud with the California Redemption Value, the state of California implemented rules requiring any person, operation, or entity be certified by CalRecycle when redeeming daily loads in excess of 100 pounds of plastic or aluminum. Resolution No. 1819-31 will acknowledge the state’s CalRecycle program and authorize the Chief Facilities Officer, Facilities/Maintenance and Operations to submit an application for SP status and certification. There is no financial impact 

AGENDA ITEM #14 

RESOLUTION NO. 1819-30, AUTHORIZING AN INCREASE TO THE PROPERTY AND LIABILITY REVOLVING CASH ACCOUNT

Board Agenda page 408

The District’s property and liability claims are insured by the Alliance of Schools for Cooperative Insurance Program (ASCIP). The District has a $100,000 deductible for each liability claim and a $25,000 deductible for each property claim. The District set up a trust account at Wells Fargo bank to pay the property and liability claims under the District’s deductible and has been maintaining a balance of $30,000 in the bank account. Due to having a large liability deductible, having $30,000 in the account is not enough. When there is not enough money in the account, ASCIP cannot issue payments to pay claims on behalf of the District; therefore, ASCIP is requesting the District to increase the balance in the account.

   

 

CURRICULUM & INSTRUCTION

AGENDA ITEM #15 

MEMORANDUM OF UNDERSTANDING WITH CALIFORNIA CONNECTIONS ACADEMY SOUTHERN CALIFORNIA

Board Agenda page 411

Approval of Memorandum of Understanding (MOU) with California Connections Academy Southern California (CalCA Socal). The District’s Board of Trustees approved CalCA Socal charter renewals on May 11, 2009 and May 26, 2014. The District’s Board approved a third renewal on December 12, 2018 for a five-year term, commencing July 1, 2019, subject to CalCA Socal’s agreement to enter into an MOU addressing the conditions set in Resolution No. 1819-23, approved on December 12, 2018. The District and CalCA Socal agree the charter renewal petition shall be deemed approved as modified by the MOU. The terms of the MOU are intended by both the District and CalCA Socal to become part of the approved charter

AGENDA ITEM #16 

ADDENDUM NO. 01 TO STATEMENT OF WORK UNDER THE AGREEMENT FOR USE OF EMERALD COVE OUTDOOR SCIENCE INSTITUTE, FACILITIES, SUPPLIES, EQUIPMENT, AND SERVICES, PUBLIC SCHOOL DISTRICTS, SCHOOL YEAR 2018-2019

Board Agenda page 418

Approval of Addendum No. 01 to Statement of Work under the Agreement for Use of Emerald Cove Outdoor Science Institute, Facilities, Supplies, Equipment, and Services Public School Districts School Year 2018-2019. The Board approved the original agreement at the July 25, 2018 Board meeting for nine schools to participate in the Emerald Cove Outdoor Science Institute overnight science camp. Laguna Niguel Elementary School has recently expressed an interest in attending the outdoor science camp from April 17 – 19, 2019. An addendum to the original agreement is required in order to add this additional request. The total estimated expenditure is $17,995 funded by gift funds from the school site.

AGENDA ITEM #17 

INCOME AGREEMENT NO. 47604 WITH ORANGE COUNTY DEPARTMENT OF EDUCATION FOR CALIFORNIA HEALTHY KIDS SURVEY INFOGRAPHIC

Board Agenda page 421

Approval of Income Agreement No. 47604 with Orange County Department of Education (OCDE) for California Healthy Kids Survey (CHKS) Infographic. Staff from OCDE Evaluation Assessment and Data Center will assist the District with the development of a four-page District infographic displaying summary data from the elementary, middle and high school CHKS main reports. Additional school level infographics will also be developed. The total cost will not exceed $3,852 funded by Local Control Funding Formula Supplemental funding.

AGENDA ITEM #18 

ADDENDUM TO THE AGREEMENT FOR PARTICIPATION WITH INSIDE THE OUTDOORS SCHOOL PROGRAMS FOR 2018-2019 AGREEMENT NUMBERS S11046-7, S11046-8, S11046-9 AND S11046-10

Board Agenda page 435

Approval of Addendum to the Agreement for Participation with Inside the Outdoors School Programs for 2018-2019 Agreement Numbers S11046-7, S11046-8, S11046-9 and S11046-10. District schools routinely participate in the Orange County Department of Education’s outdoor science school/field trip programs and “Traveling Scientist” programs and assemblies. Multiple sites have expressed interest in the Field Trip Program for the 2018-2019 school year, which will allow students to move out of the classroom and into the real world of science and social science. Each program is designed to support the curriculum for each grade level. The estimated expenditure under these contracts is $4,650 funded by grants, site and/or gift funds from each participating school site.

AGENDA ITEM #19 

AGREEMENT WITH KID HEALTHY/ONE OC:

Board Agenda page 445

Approval of the Agreement with Kid Healthy/One OC from January 7, 2019 through May 30, 2019 for Marblehead Elementary School. Kid Healthy/One OC will provide four recess events and training materials. Topics covered include advocacy, nutrition, physical activity, volunteerism, playground management and safety. The cost of $2,200 will be funded by Title I funds.

AGENDA ITEM #20 

AGREEMENT FOR PARTICIPATION WITH THE YMCA OF ORANGE COUNTY LAGUNA NIGUEL TO PROVIDE A PHYSICAL EDUCATION PROGRAM FOR STUDENTS AT CASTILLE ELEMENTARY SCHOOL FOR THE REMAINDER OF THE 2018-2019 SCHOOL YEAR

Board Agenda page 447

Approval of Agreement for Participation with the YMCA of Orange County Laguna Niguel, to provide Physical Education (P.E.) Programs for Students at Castille Elementary School for the remainder of the 2018-2019 school year. The YMCA will provide P.E. lessons in grades 1-5 that are modeled after the Physical Education Content Standards for California Public Schools. This program will help sites meet the required 200 minutes of P.E. instruction that students must receive per Education Code as well as providing them with rich, engaging and challenging P.E. instruction. Since 2014-2015, several District schools have successfully partnered with the YMCA to provide P.E. instruction to students. Castille Elementary School will utilize this program for its students in 2019. The classroom teacher of record will be present during all instructional time. The estimated expenditure under this contract is $12,400 funded by gift funds from the school site.

 

HUMAN RESOURCE SERVICES

AGENDA ITEM #21 

ANNUAL REPORT – EMPLOYMENT OF RELATIVES

Board Agenda page 455

Approval of Annual Report – Employment of Relatives 2018-2019 School Year. Board Policy 4112.8, 4212.8, 4312.8, Employment of Relatives, requires the Board of Trustees Page 455 EXHIBIT 21 be provided the names, positions and work locations of close relatives employed within the same department or work location. The purpose of this policy is to ensure that assignments do not interfere with the orderly supervision, security or morale of the school, department or work location. For purposes of this policy, relative includes the individual’s spouse, domestic partner, parents, grandparents, great-grandparents, children, stepchildren, grandchildren, great-grandchildren, brothers, sisters, aunts, uncles, nieces, nephews, and the similar family of the individual’s spouse or domestic partner. District department administrators and principals were asked to provide information regarding the names and positions of close relatives employed within their work location. The information provided confirms that the assignment of close relatives at the identified work locations is not interfering with the orderly supervision, security or morale of those work locations

AGENDA ITEM #22 

COLLEGE OF EDUCATION TUITION DISCOUNT PROGRAM MEMORANDUM OF UNDERSTANDING WITH HOPE INTERNATIONAL UNIVERSITY

Board Agenda page 460

Approval of College of Education Tuition Discount Program Memorandum of Understanding (MOU) with Hope International University, effective January 25, 2019 and expiring June 30, 2021. This MOU will provide discounted tuition to District employees as an employee benefit.

 

AGENDA ITEM #23 

INTERNSHIP CONTRACT AGREEMENT WITH BRANDMAN UNIVERSITY

Board Agenda page 464

Approval of Internship Contract Agreement with Brandman University, effective January 2, 2019 and continuing until January 1, 2021. Teachers in hard-to-fill positions may be hired on an Internship Credential. Credential candidates will be employed by the District as a teacher of record and paired with a site-supervising teacher to fulfill requirements to earn their preliminary credential

 

AGENDA ITEM #24

SECOND QUARTER REPORT – WILLIAMS SETTLEMENT LEGISLATION UNIFORM COMPLAINT

Board Agenda page 476

Acceptance of Williams Settlement Legislation Uniform Complaint Second Quarter Report. As a result of the Williams Settlement, Education Code § 35186 mandates school districts establish policies and procedures to resolve deficiencies related to textbooks and instructional materials, teacher vacancies or mis-assignments, and facility conditions posing a threat to student/staff health or safety. Furthermore, Education Code § 35186 requires any deficiencies or complaints be reported to the Board of Trustees at a regularly scheduled public meeting each quarter. During the second quarter, the District received no complaints

 

AGENDA ITEM #25 

STUDENT TEACHING AGREEMENT WITH SAN DIEGO STATE UNIVERSITY:

Board Agenda page 479

Approval of Student Teaching Agreement with San Diego State University, effective January 1, 2019 and expiring June 30, 2023. During the school year, credential candidates will work with District teachers to fulfill practicum/fieldwork requirements to earn their credential.

 

AGENDA ITEM #26 

RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CERTIFICATED EMPLOYEES

Board Agenda page 484

 

AGENDA ITEM #27 

RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CLASSIFIED EMPLOYEES

Board Agenda page 502

Approval of the activity list for employment, separation and additional assignments of classified employees. These positions will be charged to the appropriate fund and are included in the adopted budget

 
   

 

GENERAL FUNCTIONS

DATES

AGENDA ITEM #28 

BOARD MEETING DATES 2019 - 2020:

Board Agenda page 521

Approval of the 2019-2020 Board meeting dates

AGENDA ITEM #29 

SCHOOL BOARD MINUTES

Board Agenda page 524

Approval of the December 12, 2018 Regular Board meeting minutes.