CORRESPONDENCE LOG

 

If Parents want to have a structural assessment of Dana Hills High School, 10% of parents will  need to make a request to the DSA to do a structural assessment of the entire school to ensure the structure is safe.

REDACTED 10-3-18

Jonathan McKim e-mail to Dawn Urbanek

I received a Cease & Desist Letter from Snell & Wilmer re: Kitchell Capital Management, Inc. v. Jonathan McKim

I am in the process of complying and have started to remove all allegedly false statements made by Jonathan McKim.

September 27, 2018  Letter to Bill Brough et al
September 28, 2018 Private Citizen suggests the letter be sent to Craig Rush, Regional Manager Division of State Architecture
  Letter to Craig Rush, Regional Manager Division of State Architecture
  Response from Craig Rush, Regional Manager Division of State Architecture
  Letter to Craig Rush re: Tesoro High School
September 28, 2018 PUBLIC RECORDS REQUEST TO CUSD
September 28, 2018 Response from CUSD
 

Cover Letter CUSD Response 

Note: This is a response to a CUSD Article- this is not a formal response to the Public Records Request.

 

September 1, 2018

From CUSD Web Site

"While conducting the Facilities Condition Assessment at Dana Hills High School on Friday, September 1, 2017, Kitchell’s onsite architect observed a concern with the precast concrete tee beams. The tee beams over the boys and girls locker room wings, gymnasium, cafeteria atrium and theater, showed crumbling at the steel rebar turndowns.  Kitchell’s architect notified both the Division of State Architect (DSA) and Kitchell’s project manager, Heather Brown."

 

 

September 5, 2018

From CUSD Web Site

"Heather Brown notified John Forney via email on September 5, 2017, of the structural concerns along with photos.  John Forney forwarded the email to Clark Hampton and Ryan Carter, Director of Construction to inform them of the concerns."

 

September 6, 2018

From CUSD Web Site

"In the meantime, Ryan Carter had the District DSA Inspector of Record (IOR) walk Dana Hills High School on Wednesday, September 6, 2017, to report if he had any concerns of structural failure.  The IOR walked the site and didn’t have any immediate concerns of structures failing at Dana Hills High School based on his observations of the existing interior beams." 

CUSDWatch Comment

The ORI is Adam Watson who reports directly to CUSD, not the DSA. This is a Conflict of Interest. One that the Board has discussed on the record.

March 22, 2017 Board Meeting Agenda Item #4 page 35

Board Audio at 2:22:00 BLUE CARD Dawn Urbanek

Board Audio at 2:24:00 Staff Admitted that the DSA doesn't allow school Districts to hire in-house inspectors of Record because they view it as a conflict of interest.

Why is CUSD continuing to repeat this process if it is a Conflict of Interest? 

 

September 8, 2017 Inspection Gymnasium-Shower-Locker Rooms

"Our assessment was limited to visual observations and did not include destructive testing or other similar investigative procedures. Existing drawings dated June 17, 1970 (DSA A#32658) were made available to us prior to our assessment and were reviewed prior to us being on site."

 

September 11, 2017 

Limited Structural Assessment Gym - Shower- Locker Rooms

"Upon walking the low roof adjacent to the gymnasium, we noted prevalent spalling of the concrete at the ends of the roof beams. We noted two different mixes of concrete; a sand aggregate mortar and a 3/8" lightweight aggregate mix. We also noted the presence of corrosion on the reinforcing and tendons. Also visible from the surface where the joint between the lightweight concrete for the tee bea, had a pocket to allow stressing of the steel tendons. The sand aggregiate mortar made up the cast in place end cap as noted on detail 12 of sheet ST-4 of the original drawings." 

REDACTED CUSDWatch Comment 

Concrete mix

Paint on exposed rebar

 

 

September 28, 2017 Limited Structural Assessment KNA Structural Engineers Gymnasium - Shower - Locker Rooms 

This letter is identical to the September 11, 2017 letter with a Conclusion Added:

"CONCLUSIONS

The condition of the tee beams has not compromised the original vertical and lateral load carrying capacity of the structure and their current condition does not preclude the building from continuing to house students and staff."

 

October 3, 2017 Falling Debris Hazard Mitigation Recommendation KNA Structural Engineers

"RECOMMENDATIONS

We recommend that the loose material at the ends of all tee beams identified on the attached plans be knocked off by mechanical means such that only sound material remains. This is the most straightforward and full proof approach to protecting students and staff from the risks of falling debris"

 

March 20, 2018 Department of General Services DSA Approval of Plan(s) Reconstruction of 1- Multi-purpose /Classroom Building - Precast Concrete Tee Beam Repair 

"Buildings constructed in accordance with approved drawings and specifications will meet minimum required standard given in Title 24, California Code of Regulations, for structural safety."

 

September 18, 2018 Certificate of Compliance, Division of State Architects

Project: 1 - Multi-purpose/ Classroom Building- Precast Concrete Tee Beam

"This Project is in Compliance with California State Regulations as to the safety of design and construction of public schools, and for the accommodation of persons with disabilities."

September 29, 2018 

Email from Jonathan Kim re: Concrete mix in beams

Jonathan Kim suspected the concrete mix was bad. The entire beam... not just the end caps may fail due to a bad concrete mix.

September 30, 2018

Letter to Trustees and Department of State Architects requesting and Independent Structural Assessment of Dana Hills High School.

2017

November 16, 2017 

CUSDWatch Comment

In December 2017 CUSD sent an engineering report to Jonathan McKims lawyer. From that report it appears that the engineer only inspected the low roofs over the locker rooms and only recommended that the damaged concrete be knocked off. The structural assessment was done by an engineer working for the District, not an independent 3rd party.

See: e-mail correspondence     

September 8, 2017 

CUSDWatch Comment

Kitchell fired Jonathan McKim. 

September 1, 2017

CUSDWatch Comment

Reported his concerns to DSA when he found out that Kitchell had ordered the interns to delete his photos and change his field notes.  

If this is true, then none of the Kitchell reports can be believed.

Johnathan McKim also expressed his concerns about ADA, accessibility requirements, Title 24 Chapter 11B, Civil Rights. Kitchell directed his field team at CUSD to ignore these basic Civil Rights issues during their assessments, because as Kitchell management explained to him after they noticed his notes on accessibility issues that Kitchell was not being paid enough by the District to follow the Civil Rights Act. 

August 25, 2017 

CUSDWatch Comment

Jonathan McKim inspected Dana Hills on 8/25-26 and reported his concerns to Kitchell and requested a structural engineer on the 26th.  But they say that he inspected Dana Hills on 9/1, which is impossible because he was back in Sacramento by then.  I think 9/1 is when I reported it to DSA because I found out that Kitchell had ordered the interns to delete my photos and change my field notes.  

 

 

September 27, 2018

State Representative Bill Brough
This email address is being protected from spambots. You need JavaScript enabled to view it.

City of Dana Point
     Mayor Richard A. Viczorek This email address is being protected from spambots. You need JavaScript enabled to view it.
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     City Manager Mark Denny (only accessible by form e-mail)
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Capistrano Unified School District Board of Trustees
     President Martha McNicholas This email address is being protected from spambots. You need JavaScript enabled to view it.
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Dana Hills High School Principal
     Principal Josh Porter, ED.D. This email address is being protected from spambots. You need JavaScript enabled to view it.
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Copied to:

Jonathan McKim This email address is being protected from spambots. You need JavaScript enabled to view it.

Orange County District Attorney Ray Armstrong  This email address is being protected from spambots. You need JavaScript enabled to view it.

Juan Mireless, Director School Facilities and Transportation Services Division California Department of Education  This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

Re: EMERGENCY - DANA HILLS HIGH SCHOOL STRUCTURAL DEFECTS THAT POSE AN IMMEDIATE THREAT TO THE HEALTH AND SAFETY OF STAFF AND STUDENTS

 

Dear Elected Leaders and Dana Hills High School Principal & PTSA President:

Yesterday I received the following e-mail from Jonathan Kim, AIA, NCARB, CDT and licensed architect for the Capistrano Unified School Districts' Kitchell Reports. 

I felt this correspondence needed to be urgently shared with all of you.  

REDACTED September 26, 2018 at 9:01am 

Jonathan McKim e-mail to Dawn Urbanek 

 

 

REDACTED September 26, 2018 at 5:35pm 

Jonathan McKim e-mail to Dawn Urbanek 

 

 

 

 

REDACTED September 27, 2018 at 7:27am 

Jonathan McKim e-mail to Dawn Urbanek 

  

ADDITIONAL SUPPORTING DOCUMENTATION

In addition to Mr. McKims e-mails, I have separate documentation to substantiate his concerns as I have expressed my concerns about facilities issues to the CUSD BOT many times on the record:

Kitchell Facilities Assessment Report for Dana Hills High School

Kitchell Corporation Professional Services Agreement

March 8, 2017 CUSD BOT Meeting

New Contract

PSA 1718257

Dana Hills HS structural repairs

 

Page 102 of 1088

AW Industries

Contract Period: 5-1-18 to 12-31-18 

Estimated Expenditures: $30,000

Provide continuous inspection of work for compliance with approved contract documents for the Dana Hills High School Structural Repairs project

CUSDWatch Comment 

I was PTA Legislative Rep and now publish CUSDWatch where I follow all CUSD Board meetings to advocate for Taxpayers and students. The following are some comments at public meetings regarding building inspections.

Adam Watson is an individual DSA inspector that has been hired directly by CUSD. This is not allowed as inspectors are suppose to report to the DSA not to CUSD. Staff was admonished not to do this by Trustees at the March 22, 2017 CUSD BOT Meeting- yet Staff continues to offer new contracts  directly to Adam Watson rather than go through a company like Knowland Construction.

March 22, 2017 Board Meeting Agenda Item #4

Board Audio at 2:22:00 BLUE CARD Dawn Urbanek

Board Audio at 2:34:00 Staff Admitted that the DSA doesn't allow school Districts to hire in-house inspectors of Record because they view it as a conflict of interest.

Why is CUSD continuing to repeat this process if it is a Conflict of Interest?  

March 8, 2017 CUSD Board Agenda page 36

On the March 8, 2017 Agenda Item #3, this was a $626,4500 contract with AW Industries for Inspection services for Esencia K-8 School. 

I pulled the contract because it did not have the contact information for the company.

Some research showed:

  • Adam Watson is an individual with a DSA inspector license.
  • There is a corporate filing for an AW Industries Group Inc - A construction management business. Adam Watson is listed as Secretary. The corporate address is a personal residence.
  • There is no AW Industries on the web except for the corporate filing.

DSA requires an inspector of record. 

DSA provides a field representative that reviews the Inspector of Record's files.

Most IOR's work through a Broker like Knowland Construction Services. 

CUSD did not do a formal bid process to hire AW Industries.

Agenda Item #2 contained a PO for $409,700. Both the PO and Contract were pulled and are being approved on the March 22nd Agenda.

On the March 22, 2017 Agenda Item #4 the Board is being asked to Approve a PO in the amount of $409,700.00 made out to AW Industries. This contract still has no contact information for the company, and 3 pages are missing including the signature page. 

Comparing the two contracts, it appears that the March 8, 2017 agenda has two AW contracts: 1 for $409,700.00 for Inspection Services of Esencia K-8 and 1 for inspection services for Tesoro High School for $216,750.00 that is not included in this Agenda Item. 

 

Extend Contract Period

PSA 1718187

Dana Hills High School Structural Repair project

Page 186 of 1088

Wolff Lang Christopher Architects, Incorporated dba WLC Architects, Incorporated

Extend contract term through 6-30-19

Estimated Expenditures: -0-

Provide architectural and engineering services for the Dana Hills High School Structural Repair project

Architectural/Engineering Fee Proposal - CUSD Various Sites

  • Palisades Elementary School
  • Viejo Elementary School
  • Las Palmas Elementary School
  • Del Obispo Elementary School
  • Crown Valley Elementary School
  • Niguel Hills Middle School
  • Shorecliffs Middle School
  • Dana Hills High School

 

CONTRACT AW Industries - THIS CONTRACT SHOULD BE PULLED

This is a $626,4500 contract with AW Industries for Inspection services for Esencia K-8 School.

There is no address listed for this company on the contract.

Adam Watson is an individual DSA inspector that is listed on the Knowland Construction web site. 

http://www.knowlandconstructionservices.com/knowland-dsa-inspectors/

There is a corporate filing for an AW Industries Group Inc - A construction management business. Adam Watson is listed as Secretary 

 

PO on the March 8, 2017 Board Agenda Item #2 Did CUSD already make a $200,000 dollar payment?

 

 

 

 

LETTER TO COURT

 

September 20, 2018

State of California Superior Court. Riverside County
Department 4
Historic Courthouse
4050 Main Street
Riverside, CA 92501

Re: Case RIC1800232:

0001- WMC 1st Amended Writ of Mandamus- CEQA of City of San Clemente

0002- CON 1st Amended Consolidated Complaint of The Reserve Maintenance Corp

0003- CIO 1st Amended Complaint Intervention (One Party) of Capistrano Unified School District

Hon. Daniel A. Ottolia-

My name is Dawn Urbanek. I am a taxpayer and student advocate in the Capistrano Unified School District. I wanted to bring the following to your attention. The Capistrano Unified School District is demonstrating callous disregard for the health and safety of Tesoro High School students, whom they have a legal obligation to protect. In fact, under CEQA all of the entities have an obligation to protect the children (CalTRANS, TCA, The County of Orange, Rancho Mission Viejo, The San Diego Water Board and CUSD)

1. Tesoro High School is a "Sensitive Receptor", built in 2000.

2. The Notice of Determination filed by the County of Orange on March 5, 2015 does not acknowledge that Tesoro High School is a "Sensitive Receptor", and in fact states that "there are no sensitive receptors in the Ranch Plan Area".

3. Tesoro High School sits on four parcels of land, 125-096-59, 125-096-60, 125-096-69 and 125-096-82. All four of these parcels are contained in the Right-of-Way for three projects:

(1) Los Patrones aka "F" Street aka the Tesoro Extension of the 241 Toll Road,

(2) the Oso Bridge Project and

(3) the Oso Bridge Gap Closure Project.

The Right-of-Way for these three projects contain material errors. 

Parcels 59, 60 and 69 were transferred into the Right-of-Way by San Juan Investment North, LLC. in 2001.

Parcel 125-096-82 was transferred into the Right-of-Way by San Juan Partnership III in 2001.

The Capistrano Unified School District has owned these parcels since 1997. There are clouds on Title that must be resolved.

This matter was brought to the Capistrano Unified School Districts attention during a Board Meeting in August of 2017, where CUSD's own attorney confirmed on the record that these parcels were in fact owned by the Capistrano Unified School District. 

CUSD accepted a Quit Claim Deed for Parcel 82 in January of 2018 from, but took no action to Quiet Title. There must be an action to "Quiet Title" on all four parcels. 

4. Parcel 125-096-82 is of pivotal importance. Ownership of this parcel by Capistrano Unified School District since 1997 effects the Right-Of-Way, Waste Water Discharge, and CEQA for all three projects. Work on all three projects is being done under Certification Number R9-2014-0144 which was granted to Rancho Mission Viejo for the Los Patrones Project ONLY. Explicit language in the 401 Waste Water Discharge Certification, granted to the Ranch on June 4, 2015 prohibits the Certification from being used to build the Tesoro Extension of the 241: 

"F" Street is not the Tesoro Extension of SR-241 that was denied waste water discharge requirements by the San Diego Water Board in 2013 (proceeding on Tentative Order R9-2013-0007) or a facility related to SR-241 and the Tesoro Extension is not covered by this Certification. "F" Street will be operated by the County of Orange as a free road."

5. Using the 401 Wastewater Discharge Certification granted to the Ranch for the construction of a Los Patrones as a FREE arterial road, the Ranch has proceeded to grade and construct drainage for all three projects. All of the drainage has been designed to drain onto parcel 82. The water is "trespassing" onto school district property. The water is being drained under the school which sits on soil that can liquify in an earthquake or with heavy vibration. In a recent school facility study (The Kitchel Report) the report indicated that there was structural cracking that may be the result of soil issues. This study was brought to the attention of both the County Board of Supervisors and the TCA and the information was ignored.

6. The shift in alignment; west towards the school, should have invalidated all environmental studies that were done to determine any adverse effects on Tesoro High School students (noise, air etc).

7. In addition to the above, the parties have been grading adjacent to Tesoro High School without any protective barrier. The EIR required a 10' high 3,770' long wall which has never been constructed. There is not even the minimal vegetative screen that was required prior to issuance of the grading permit by County of Orange per CEQA which wrongly omitted Tesoro High School (a "Sensitive Receptor"). 

8. The students at Tesoro have potentially been exposed to fugitive dust that may have long term health consequences as a result. Despite repeated requests to STOP WORK no party will comply, the work continues, and the PUBLICS request for verification is ignored. The callous disregard for the health and safety of Tesoro High School staff and students in unconscionable. The Court must intervene.

In addition to the above, the court must be made aware of the following:

9. The TCA applied for a 401 Waste Water Discharge Permit for the extension of the 241 on November 14, 2012. That application was denied on June 19, 2013. The TCA appealed that decision to the State Water Board. On September 23, 2014 the State Water Board remanded the decision back to the San Diego Water Board for final determination.

10. On June 24, 2014; while the Appeal was pending; the County Board of Supervisors, through a Cooperative Agreement approved a decision that would allow the County and the TCA to compensate Rancho Mission Viejo Company for the cost of the Right-of-Way, grading and construction of Los Patrones Parkway. They also required that Los Patrones be built to toll road specifications. Under the Agreement, the County of Orange continued to act as Lead Agency for CEQA. (Did Rancho Mission Viejo get compensated from the TCA for Parcel 82, a parcel that they did not own and should not have been included in the Right-of Way?)

11. While the TCA Appeal was pending; on November 24, 2014, Rancho Mission Viejo filed an incomplete application for a 401 Waste Water Discharge Certification with the San Diego Water Board for Los Patrones Parkway.

12. On March 4th, 2015 Rancho Mission Viejo shifted alignment of Los Patrones Parkway to the west, closer to Tesoro High School.

13. On March 5, 2015 County of Orange Filed a Notice of Determination "F" Street Alignment (Cow Camp Road to Oso Parkway) The Notice of Determination did not acknowledge that Tesoro High School is a "Sensitive Receptor", and in fact incorrectly stated that there are no sensitive receptors in the Ranch Plan Area. 

14. On March 16, 2015 the San Diego Water Board denied the TCA's appeal effectively terminating the 241 at Oso Parkway.

15. On April 9, 2015 Rancho Mission Vejo completed its application for a 401 Waste Water Discharge permit for the Los Patrones project using the new alignment (which was closer to the Tesoro High School). The Los Patrones permit also allowed for grading land and preparing waste water drainage on parcels located between the Los Patrones on and off ramps to the Oso bridge. 

16. In mid August 2016, Rancho Mission Viejo began construction of Los Patrones Road including the on and off ramps to the Oso bridge. Rancho Mission Viejo also began the preparation for the Oso Bridge and Oso Bridge Gap Closer Projects by clearing brush, grading land and preparing waste water drainage in the area between the Los Patrones on and off ramps. The work being done was to create water drainage onto Parcel 82. This would not be a problem if Rancho Mission Viejo  owned Parcel 82, but the District has owned Parcel 82 since 1997. 

17. On February 8, 2016 Attorney William J. White of Shute, Mihaly & Weinberger LLP representing the Save San Onofre Coalition wrote the Orange County Board of Supervisors a letter expressing their concern over the Oso Bridge Project:

stating at page 2:

"The Coalition is concerned that TCA is now using the Oso Bridge project as an attempt to circumvent the decision of the Water Boards by building a direct connection between the current 241 terminus and Los Patrones Parkway, a county arterial built in lieu of Tesoro. The bridge appears to have no purpose other than to create a direct connection that would allow the Parkway to effectively serve as an extension of the 241tollroad - in other words, to become the equivalent of the Tesoro Extension. Thus, as with Tesoro, the Oso Bridge project may not be approved until TCA has identified the full scope of the 241 extension project and has conducted a full environmental review of that project as CEQA requires."

The documentation provided in Mr. White's letter clearly shows that the change in alignment of the Toll Road to F Street/Las Patrones required Federal review under NEPA. CalTRANS, not the County of Orange should be the lead for the Oso Bridge Gap Closure Project. A new CEQA should have opened by CalTRANS in order for the the 241 Toll Road to continue past the Oso Bridge project. The bridge project appears to have no purpose other than to create a direct connection that would allow the Los Patrones Parkway to effectively serve as an extension of the 241 toll road - in other words, to become the equivalent of the Tesoro Extension from Oso to Cow Camp.

The Save San Onofre lawsuit was settled in November 2016. But CalTRANS, the TCA, the County of Orange, Rancho Mission Viejo continue to build the 241 Toll Road in pieces to avoid a proper CEQA, NEPA and the California Coastal Commission. 

18. The water drainage for Los Patrones Parkway, The Oso Bridge and the Oso Bridge Gap Closure TRESPASSES water onto Parcel 125-096-82 (owned by Capistrano Unified School District) and Tesoro High School.

The Court must step in and act to protect the students and staff at Tesoro High School. 

Thank you for your time,

Dawn Urbanek
CUSD Taxpayer and Student Advocate

 

Documentation

June 28, 2017 CUSD BOT Meeting Agenda Item #38 RESOLUTION NO. 1617-89, RESOLUTION OF THE CAPISTRANO UNIFIED SCHOOL DISTRICT OPPOSING ANY TOLL ROAD EXTENSION ALIGNMENT THAT ADVERSELY IMPACTS DISTRICT SCHOOL SITES AND STUDENTS

January 24, 2018 CUSD BOT Meeting Agenda Item #39 RESOLUTION NO. 1718-31, RESOLUTION OF THE BOARD OF TRUSTEES OF THE CAPISTRANO UNIFIED SCHOOL DISTRICT AUTHORIZING THE ACCEPTANCE AND RECORDATION OF A QUITCLAIM DEED RELATIVE TO ORANGE COUNTY ASSESSOR PARCEL

February 13, 2018 REQUEST FOR EMERGENCY INTERVENTION AND INJUNCTIVE RELIEF- Enforcement Division CARB and California State Water Resources

Kitchell Facilities Condition Assessment Tesoro High School Final Report at page 7

   

When you blow up the pictures on Google Maps- Zillow and Bing it is obvious that a lot of work has been done on Tesoro High School Property line without the legal set back.  

If you zoom in close, you can see all the drainage culverts that have been created on Parcel 82 when the High School was built 1997- 2000, and approved by the Army Corp of Engineers. This drainage system is now being used by these three projects.

The water then runs underground

Farther South along Tesoro Creek Road, culverts drain water from the Toll Road west to Tesoro High School.

The first one is below

 

The second one is below. It is on the property line of Parcel 125-096-82 and it looks like it is intended to drain onto school district property.

 

The culvert continues and actually passes under Tesoro Creek Road in two places.

First one shown below

 

Second one shown below

And new gravel is draining water from Tesoro Creek Road West to the Tennis Courts

There are four more culverts that run between the California Native Plant Garden and Tesoro High School Track.

And next to Tesoro High Schools Base Ball Diamond

This grading and drainage work is being done inside Tesoro High School property boundaries on Parcels 60, 69 and 82.

San Diego Water Board 401 Water Quality Certification

 

 

 

Good Afternoon,

I have included background, important dates and highlighted information regarding Dana Hills High School facilities work mentioned in her article. I’ve also included full attachments of all of the information detailed in the timeline below. 

We created a web page with all of this information so the public can also review the timeline and details:  https://capousd-ca.schoolloop.com/dana

If you have any questions or concerns, please feel free to contact me.

 

Thank you,

Ryan

_________________________

Ryan Burris

Chief Communications Officer

Capistrano Unified School District

949-234-9427

 

Background  (Some information has been redacted upon request)

While conducting the Facilities Condition Assessment at Dana Hills High School on Friday, September 1, 2017, Kitchell’s onsite architect observed a concern with the precast concrete tee beams. The tee beams over the boys and girls locker room wings, gymnasium, cafeteria atrium and theater, showed crumbling at the steel rebar turndowns.  Kitchell’s architect notified both the Division of State Architect (DSA) and Kitchell’s project manager, Heather Brown.  Heather Brown notified John Forney via email on September 5, 2017, of the structural concerns along with photos.  John Forney forwarded the email to Clark Hampton and Ryan Carter, Director of Construction to inform them of the concerns.

Ryan Carter immediately reached out to Josh Randall with KNA Structural Engineers. A meeting was set up for Friday, September 8, 2017, to walk the site.  In the meantime, Ryan Carter had the District DSA Inspector of Record (IOR) walk Dana Hills High School on Wednesday, September 6, 2017, to report if he had any concerns of structural failure.  The IOR walked the site and didn’t have any immediate concerns of structures failing at Dana Hills High School based on his observations of the existing interior beams. 

On Friday, September 8, 2017 at 9:00 a.m., a meeting was held at Dana Hills High School that included Ryan Carter, Clark Hampton, Adam Watson (IOR) and Josh Randall structural engineer with KNA.  The structural engineer walked the site and determined that the existing condition was an architectural design flaw not a structural concern or failure.  A timeline of documentation is below. 

September 11, 2017: Letter from KNA Structural Engineers re: Limited Structural Assessment of DHHS

DISCUSSION

We have concluded that the sand aggregate mortar mix was not a quality mix nor was it well bonded to the lightweight concrete tee beam. It did not provide proper protection for the mild steel ties or the steel pre-stressing tendons, which have corroded in the area of the cap resulting in expansive forces that have spalled the concrete. We did not note damage to any of the tee beams in the bearing area at the integral concrete beam that provides support or that the interior spans of the beams. All damage was limited to the cantilever tails at the eave of the building.

RECOMMENDATIONS

As a first step, we recommend that the district authorize us to survey the site and identify any conditions that exist where falling debris could contact students or faculty in accordance with our discussions with the Division of the State Architect’s San Diego office. We recommend the district provide barricades limiting path of travel in those areas until repairs are made. As a second step, we recommend that the district authorize us to perform a thorough survey of all tee beam ends on site and that we prepare a plan identifying every beam in need of repair details and specifications for the proper repair of the affected tee beams.

September 28, 2017: Letter from KNA Structural Engineers re:  Limited Structural Assessment of DHHS with addition of conclusion

DISCUSSION

We have concluded that the sand aggregate mortar mix was not a quality mix nor was it well bonded to the lightweight concrete tee beam. It did not provide proper protection for the mild steel ties or the steel pre-stressing tendons, which have corroded in the area of the cap resulting in expansive forces that have spalled the concrete. We did not note damage to any of the tee beams in the bearing area at the integral concrete beam that provides support or that the interior spans of the beams. All damage was limited to the cantilever tails at the eave of the building. 

RECOMMENDATIONS

As a first step, we recommend that the district authorize us to survey the site and identify any conditions that exist where falling debris could contact students or faculty in accordance with our discussions with the Division of the State Architect’s San Diego office. We recommend the district provide barricades limiting path of travel in those areas until repairs are made. As a second step, we recommend that the district authorize us to perform a thorough survey of all tee beam ends on site and that we prepare a plan identifying every beam in need of repair details and specifications for the proper repair of the affected tee beams. 

CONCLUSIONS

The condition of the tee beams has not compromised the original vertical and lateral load carrying capacity of the structure and their current condition does not preclude the building from continuing to house students and staff. 

October 3, 2017: Letter from KNA Structural Engineers re: Falling Debris Hazard Mitigation Recommendation

SUMMARY OF FINDINGS

The tee beam ends for the roofs over the Gymnasium, Student Mall, and Theater all occur over adjacent low roofs. Consequently the current state of deterioration does not pose any threat of falling debris on students and staff from the tee beam ends in those areas. The tee beam ends for the roofs over the Boys’ and Girls’ Shower and Locker areas occur over exits, walkways and path of travel. We have identified areas on the attached markup of the existing structural roof framing plans where beam ends pose a threat of falling debris on students and staff. Areas of concern are circled in red. 

RECOMMENDATIONS

We recommend that the loose material at the ends of all tee beams identified on the attached plans be knocked off by mechanical means such that only sound material remains. This is the most straightforward and full proof approach to protecting students and staff from the risks of falling debris. 

March 20, 2018: Letter from the California Department of General Services, Division of State Architects re: Approval of Plans 

Drawings and specifications for the subject project have been examined and stamped by the Division of the State Architect (DSA) for identification on 3/20/2018. This letter constitutes the “written approval of the plans as to the safety of design and construction” required before letting any contract for construction, and applies to the work shown on these drawings and specifications. The date of this letter is the DSA approval date. 

Setpember 18, 2018: Letter from California Department of General Services, Division of State Architects re: Certification of Compliance

The Department of General Services' records indicate that the construction of the referenced project has been completed in accordance with design documents approved by the Department, and that all the Verified Reports covering the construction have been received. Therefore, the Department of General Services Certifies as follows:

This project is in compliance with California State regulations as to the safety of design and construction of public schools, and for the accommodation of persons with disabilities.