March 13, 2019 CUSD BOT Meeting: CONSENT CALENDAR
BUSINESS AND SUPPORT SERVICES 

AGENDA ITEM #1  

DONATION OF FUNDS AND EQUIPMENT 

Donations: $121,848.07

In an average year monetary donations total around $3.5 million to $4 million.

Board Agenda page 1

CUSDWatch Comment

Relying on Fundraising and Donations to pay for core educational programs in CUSD creates wealth based inequities that violate the civil rights of those students who attend schools that cannot afford to fundraise.

Illegal Donations include fundraising for:

  • Class Size Reduction
  • Instructional Aids
  • Professional Development for Teachers
  • Release time for teachers
  • Leadership Conference for Staff
  • Science programs
  • Math Programs
  • PE Programs
  • Art Programs
  • Reading/Writing Programs
  • Computers

87% of CUSD's Budget goes to employee Salaries Pensions and Benefits. Employees have received 5 consecutive years of across the board compensation increases totaling over $150 million. They have been allowed to do that thanks to the generous donations of parents and taxpayers.

 

AGENDA ITEM #2 

PURCHASE ORDERS, COMMERCIAL WARRANTS AND PREVIOUSLY BOARD-APPROVED BIDS AND CONTRACTS

Purchases Orders Total $852,011.41

Warrants Total $6,528,117.87

Board Agenda page 2

AGENDA ITEM #3 

INDEPENDENT CONTRACTOR, PROFESSIONAL SERVICES, FIELD SERVICE, AND MASTER CONTRACT AGREEMENTS

8 New Agreements Totaling $331,639.81

2 Amendments totaling $180,000

Board Agenda page 67

 

 

AGENDA ITEM #4

FINAL ACCEPTANCE AND FILING OF NOTICE OF COMPLETION FOR BID NO. 1718-16, DANA HILLS HIGH SCHOOL TURF REPLACEMENT – ASPHALT, FABRIC & ENGINEERING, INC.

Board Agenda page 130

Approval of the Final Acceptance and filing of the Notice of Completion for Bid No. 1718- 16, Dana Hills High School Turf Replacement. In order to obtain legal protection from undisclosed and unknown potential lien claimants, Notice of Completion is required. All work has been inspected and completed to the satisfaction of staff. The project was funded by deferred maintenance.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 

AGENDA ITEM #5

AWARD BID NO. 1819-11, FIRE ALARM INSPECTION SERVICES – CAL BUILDING SYSTEMS AND TIME AND ALARM SYSTEMS

Board Agenda page 133

Approval of Award of Bid No. 1819-11, Fire Alarm Inspection Services to CAL Building Systems for Categories 1 and 2 and Time and Alarm Systems for Category 3. Two bids were received and opened on February 8, 2019, as listed on Exhibit A. The bidder offering the lowest base price was used to determine the lowest responsive bidder for both Categories 1 (Fire Alarm Inspection Services) and 2 (Comprehensive Inventory Assessment and Reporting). Category 3 (Fire Alarm Repairs) was awarded based on weighted job scenarios. CAL Building Systems is the lowest responsive, responsible bidder at $95,634 for Category 1 and $22,000 for Category 2. Time and Alarm Systems is the lowest responsive, responsible bidder at $10,013.46 for Category 3. The initial contract term is April 1, 2019 through March 31, 2020 and may be extended with Board approval. Categories 1 and 2 will be funded by the general fund and Category 3 will be funded by the general fund and deferred maintenance. Annual expenditures under Category 3 are estimated to be $100,000; however, will vary dependent on District needs and availability of funds.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 

AGENDA ITEM #6 

AWARD OF BID NO. 1819-12, FRESH PRODUCE (FRUITS AND VEGETABLES) PRODUCTS AND SERVICES – GOLD STAR FOODS

Board Agenda page 153  

Approval of Award of Bid No. 1819-12, Fresh Produce (Fruit and Vegetables) Products and Services Categories 1 and 2 to Gold Star Foods. Six vendors registered and downloaded documents. Four bids were received prior to the bid deadline and were opened on February 12, 2019 and are listed on Exhibit A; however, only two were deemed compliant and considered for award. Bid categories were separately awarded to the lowest responsive, responsible bidder. The initial contract term is April 1, 2019 through June 30, 2020 and may be extended with Board approval. Annual expenditures under this contract are estimated to be $700,000 funded by cafeteria fund; however, will vary dependent on District needs and availability of funds.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 


AGENDA ITEM #7 

AWARD OF REQUEST FOR PROPOSALS NO. 3-1819, E-RATE MULTIPLE CATEGORIES – MULTIPLE VENDORS

Board Agenda page 169

Approval of the Award of Request for Proposals No. 3-1819, E-Rate Multiple Categories to multiple vendors. The awarded vendors were selected based on criteria specified in the Request for Proposals No. 3-1819 (RFP) documents. The District is seeking to procure telecommunications services, specifically wide area network (WAN) services, and purchase additional wireless access points (WAPs) and switches to support the adoption of digital content delivery, mobile technologies and the implementation of Smarter Balanced Assessments. Category 1 of the RFP encompasses WAN connectivity as well as connectivity to Orange County Department of Education (District internet service provider), where one proposal was timely received from Cox California Telecom, LLC. The sample agreement is presented to the Board for consideration of award of Category 1, while delegating the authority to finalize the agreement to District staff. Category 2 of RFP No. 3-1819 includes various network switching platforms and wireless access devices, such as switches and WAPs, where four proposals were timely received from AAA Network Solutions, CDW LLC, ConvergeOne, and Dimension Data. CDW LLC was determined to be the lowest priced and highest scoring proposal. The sample agreement is presented to the Board for consideration of award of Category 2, while delegating the authority to finalize the agreement to District staff. The total estimated fiscal impact for all categories before any E-Rate discounts is $4.5 million, of which the District is anticipated to fund 49 percent or an estimated $2.3 million. The projects will be funded by a combination of permitted CFD funds, developer fees, and the general fund. The proposals, evaluation criteria, and rating sheets are available in the Purchasing Department for review.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 

AGENDA ITEM #8 

CHROMEBOOK BUYBACK CONTRACT – PLANITROI

Board Agenda page 204

Approval of the Chromebook Buyback Contract with PlanITROI to dispose of chromebooks that have reached end-of-life dates. Under this contract, PlanITROI will manage the auction or recycling of outdated chromebooks and provide a credit to use for the replacement of chromebooks as part of the chromebook program refresh. The term of the agreement is March 13, 2019 through July 15, 2019. The credit will reduce the overall cost of the chromebook refresh.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 

AGENDA ITEM #9

CORONA-NORCO UNIFIED SCHOOL DISTRICT BID NO. 2018/2019-023 – JUST-IN-TIME OFFICE AND CLASSROOM SUPPLY

Board Agenda page 404

Approval to utilize Corona-Norco Unified School District Bid No. 2018/2019-023 JustIn-Time Office and Classroom Supply for the purchase of office supplies and equipment from Southwest School Supply under the same terms and conditions of the public agency’s contract. This contract provides competitive set pricing for office supplies and equipment, as needed, throughout the District. School boards have the authority to “piggyback” on another public agency’s bid, per Public Contract Code § 20118, when it is in the best interest of a district. It is often advantageous to utilize piggyback bids when contract items are identical to the District’s specifications. Anticipated annual expenditures utilizing this contract are approximately $100,000. Actual expenditures may vary depending on District needs and the availability of funding. Funding for these expenditures may include, but are not limited to, site funds, gift funds, and the general fund. Due to the size of the contract and award, the documentation will be posted online on the District’s Board Agendas and Supporting Documentation page here.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 

AGENDA ITEM #10 

T-COBRAWEB END USER LICENSE AGREEMENT – TRAVIS SOFTWARE, INCORPORATED

Board Agenda page 210

Approval of T-COBRAWeb End User License Agreement with Travis Software, Incorporated. The Travisoft T-COBRAWeb software tracks and monitors District COBRA participants eligibility and payments. The license agreement begins on April 25, 2019 and is effective for three years. Year one cost is $7,200, year two cost is $7,440, and year three cost is $7,632 paid from the health and welfare fund.

Contact: Clark Hampton, Deputy Superintendent Business and Support Services 


AGENDA ITEM #11 

FIRST AMENDMENT TO NEWHART MIDDLE SCHOOL SUPPLEMENTAL JOINT FACILITIES USE AGREEMENT NO. 2

Board Agenda page 236

Approval of the First Amendment to Newhart Middle School Supplemental Joint Facilities Use Agreement No. 2 with the City of Mission Viejo. The District plans to construct a science, technology, engineering, and mathematics (STEM) building on a portion of the soccer field set aside for joint use under Newhart Supplemental Agreement No. 2. Accordingly, the proposed First Amendment to the Newhart Supplemental Agreement No. 2 (First Amendment) before the Board for approval would amend the area set aside for joint use, in order to accommodate the STEM building. The City, in turn, requested the First Amendment include language to clarify existing practices on overflow parking in the joint use area and vehicle access after the completion of the STEM building. The First Amendment would also allow either party to terminate the Newhart Supplemental Agreement No. 2 with 30 days written notice and updates insurance requirements for both parties. Legal counsel has reviewed this agreement and the City of Mission Viejo has already approved this First Amendment.

Contact: Clark Hampton, Deputy Superintendent, Business and Support Services

 

 

 

CURRICULUM & INSTRUCTION

 

AGENDA ITEM #12 

BROADENING THE COURSE OF STUDY – NEW CAREER TECHNICAL EDUCATION COURSE, FOODS AROUND THE WORLD

Board Agenda page 275

Approval of Broadening the Course of Study: New Career Technical Education Course, Foods Around the World. Foods Around the World is proposed for the 2019-2020 course catalog in accordance with Board Policy 6143, Courses of Study. Upon approval, the high school course will be offered in the 2019-2020 school year. The financial impact is estimated at $5,000 for supplies and equipment funded by College and Career Advantage.

Contact: Susan Holliday, Associate Superintendent, Education Services

AGENDA ITEM #13 

PARTNERSHIP WITH ORANGE COUNTY HUMAN RELATIONS AND SAN JUAN HILLS HIGH SCHOOL TO OFFER BRIDGES PROGRAM

Board Agenda page 278

Approval of the partnership between Orange County Human Relations and San Juan Hills High School to offer the Bridges program will enable students, staff, and parents to receive support and coaching as they seek to create a campus where all people feel safe, respected and connected. The school will develop a Task Force who will work together to address school climate challenges on the campus. They will examine school policies, raise awareness, educate the campus community and champion the idea that all students and staff deserve to come to a campus that is free from violence and discrimination. Costs of substitutes, transportation and food amounting up to $1,500 will be funded by site supply and gift accounts. The Orange County Human Relations Council will reimburse the site supply account with $1,000 to offset these expenses.

Contact: Susan Holliday, Associate Superintendent, Education Services

 

AGENDA ITEM #14 

AGREEMENT FOR SERVICES WITH EDUCATIONAL SOFTWARE FOR GUIDING INSTRUCTION TO PROVIDE SOFTWARE LICENSES FOR KINDERGARTEN TEACHERS IN THE 2019-2020 SCHOOL YEAR

Board Agenda page 281

Approval of agreement for services with Educational Software for Guiding Instruction (ESGI) to provide software licenses for its product to each Kindergarten teacher in the 2019-2020 school year. ESGI is an assessment platform that assists teachers in conducting one-on-one assessments for emergent and non-readers. Kindergarten teachers frequently assess students one-on-one in order to access their progress. The ESGI program provides an online resource that streamlines this process for teachers, reducing teacher time spent recording data from one-on-one assessments. A recommendation to provide this resource for teachers came from the Extended Day Kindergarten Committee. The program is currently in use at several school sites (Del Obispo, Esencia, and Oso Grande Elementary Schools). Teachers report the program is very helpful and will be beneficial to them as the District moves to a full day Kindergarten model. The program would be made available to any teacher with Kindergarten students. The estimated annual expenditure for this agreement is $14,070 funded by general funds.

Contact: Susan Holliday, Associate Superintendent, Education Services

 

AGENDA ITEM #15 

SERVICE AGREEMENT #47439 WITH ORANGE COUNTY DEPARTMENT OF EDUCATION FOR PROVISION OF FRIDAY NIGHT LIVE PARTNERSHIP

Board Agenda page 284

Approval of Service Agreement #47439 with Orange County Department of Education to enter into partnership to provide a stipend for certificated staff who work with students at Fred Newhart Middle School (FNMS) and Ladera Ranch Middle School (LRMS) as part of their Friday Night Live program. Friday Night Live is part of the Peer Assistance Leadership (PAL) Program and is a class offered at FNMS and LRMS. Students plan activities for students and parents tied to education and awareness regarding societal issues that impact District schools and students including drug and alcohol awareness and bullying. Teacher advisors will be provided $1,000 for coordinating the program funded by site supply accounts. The Orange County Department of Education will reimburse the site supply accounts the $1,000.

Contact: Susan Holliday, Associate Superintendent, Education Services

 

   

 

HUMAN RESOURCE SERVICES

AGENDA ITEM #16 

RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CERTIFICATED EMPLOYEES

Board Agenda page 304

Acceptance of Williams Settlement Legislation Orange County Department of Education Page 539 EXHIBIT 21 (OCDE) Second Quarter Report. As a result of the Williams Settlement, Education Code § 35186 mandates school districts establish policies and procedures to resolve deficiencies related to textbooks and instructional materials, teacher vacancies or mis-assignments, and facility conditions posing a threat to student/staff health or safety. Furthermore, Education Code § 1240 requires OCDE to report visits and reviews of District schools conducted by OCDE, if any. Additionally, the law requires the report be provided to the Board of Trustees at a regularly scheduled public meeting each quarter.

Contact: Tim Brooks, Associate Superintendent, Human Resource Services


AGENDA ITEM #27 

RESIGNATIONS/ RETIREMENTS/ EMPLOYMENT - CLASSIFIED EMPLOYEES

Board Agenda page 315

Approval of the activity list for employment, separation and additional assignments of classified employees. These positions will be charged to the appropriate fund and are included in the adopted budget.

Contact: Tim Brooks, Associate Superintendent, Human Resource Services

 

 

GENERAL FUNCTIONS

AGENDA ITEM #18 

SCHOOL BOARD MINUTES

Board Agenda page 304

Approval of the February 13, 2019 Special Board Meeting minutes.

Contact: Colleen Hayes, Manager II, Superintendent’s Office