October 10, 2018 CUSD BOT Meeting Agenda Item #41 FIRST READING – BOARD POLICY 5132, RELEASE OF DIRECTORY INFORMATION

Board Agenda page 644

 

Students BP 5132(a)

RELEASE OF DIRECTORY INFORMATION

The Board of Trustees recognizes the importance of maintaining the confidentiality of directory information and therefore authorizes the release of such information only in accordance with law, Board policy, and administrative regulation.

Directory information means information contained in a student record that would not generally be considered harmful or an invasion of privacy if disclosed. Such student information includes: student’s name, address, telephone number, email address, date and of birth, major field of study, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received, and most recent previous school attended. (Education Code 49061; 20 USC 1232g; 34 CFR 99.3) 

The District shall give notice to parents/guardians at least on an annual basis of the categories of information which the schools plan to release and of the recipients as required by Education Code. No directory information shall be released regarding any student when a parent/guardian has notified the school District that such information shall not be released. In addition, the annual parental notification shall include a statement that directory information does not include citizenship status, immigration status, place of birth, or any other information indicating national origin and that the District will not release such information without parental consent or a court order.

The Superintendent or designee may release student directory information to representatives of the news media or nonprofit organizations in accordance with Board policy and administrative regulation.

The Superintendent or designee may limit or deny the release of specific categories of directory information to any public or private nonprofit organization based on his or her determination of the best interests of Ddistrict students. (Education Code 49073)

Colleges and prospective employers, including military recruiters, shall have access to directory information. Military recruiters shall have access to a student’s name, address, and telephone number, unless the parent/guardian has specified that the information not be released in accordance with law and administrative regulation. (20 USC 7908; 10 USC 503; Education Code 49603)

Under no circumstances shall directory information be disclosed to a private profit-making entity, except for representatives of the news media and prospective employers, in accordance with Board policy. Private schools and colleges may be given the names and addresses of 12th grade students and students who are no longer enrolled provided that they use this information only for purposes directly related to the institution’s academic or professional goals. (Education Code 49073)

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BP 5132(b)

RELEASE OF DIRECTORY INFORMATION (continued)

Under the provision of Education Code 49061(c), directory information includes, but is not limited to, a student’’s name, address and telephone number. Education Code 49073 permits school districts to determine which parties may receive such information.

In accordance with Education Code 49073, the District exercises its discretion in limiting or denying the release of specific categories of directory information to any public or private nonprofit organization based upon a determination of the best interest of the student. The release of directory information to any individual or organization not specified herein shall require the specific written consent of individual parent(s)/guardian(s).

Pursuant to the discretionary provisions of the referenced Education Code Sections, the Superintendent or designee may release directory information pertaining to students enrolled in the District to law enforcement officials and a school’’s Parent/Teacher Association (PTA) or independent parent/guardian group (PTO). Further, the release of said information to a private profit-making entity other than employers, prospective employers and representatives of the news media is prohibited.

Directory information which school officials may disclose consists of the following: student’’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of athletic team members, dates of attendance, degrees and awards received, and most recent previous school attended.

The District shall give notice to parents/guardians at least on an annual basis of the categories of information which the schools plan to release and of the recipients as required by Education Code. No directory information shall be released regarding any student when a parent/guardian has notified the school district that such information shall not be released.

The Superintendent or designee may authorize the release of student directory information to representatives of the news media, prospective employers or nonprofit organizations as provided by law. However, telephone numbers shall be released to such entities only with express parental consent.

Staff may provide the media with student directory information, including, but not limited to, the name of a student, school of attendance, grade level, honors and activities, unless the student’’s parent/guardian has submitted a written request that such information not be disclosed. The district shall not release information that is private or confidential as required by law, Board policy or administrative regulation. No other access to student records or personally identifiable student information may be provided without written parent/guardian permission. (cf 1340 - Access to District Records)

 

 

 

 

 

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BP 5132(c)

RELEASE OF DIRECTORY INFORMATION (continued)

The federal No Child Left Behind Act of 2001 requires school district to provide access to the names, addresses, and telephone numbers for secondary students to a military recruiter upon request. The Act also requires that schools notify parents of the option to request that such information not be released without prior consent.

Legal Reference:

EDUCATION CODE

49061 Definitions

49063 Notification of parents of their rights

49073 Release of directory information

49073.5 Director information; military representatives; telephone numbers

49603 Public high schools; military recruiting

 

NO CHILD LEFT BEHIND ACT OF 2001 (P.L. 107-110)

 

Legal Reference:

EDUCATION CODE

49061 Definitions

49063 Notification of parents of their rights

49073 Release of directory information

49073.5 Directory information; military representatives; telephone numbers

49603 Public high schools; military recruiting

UNITED STATES CODE, TITLE 10

503 Military recruiter access to directory information

UNITED STATES CODE, TITLE 20 1232g Family Educational Rights and Privacy Act 7908 Armed forces recruiter access to students and student recruiting information

UNITED STATES CODE, TITLE 42 11434a McKinney-Vento Homeless Assistance Act; definitions

CODE OF FEDERAL REGULATIONS, TITLE 34 99.1-99.67 Family Educational Rights and Privacy

Management Resources:

WEB SITES

U.S. Department of Education, Family Policy Compliance Office: http://www.ed.gov/policy/gen/guid/fpco/index.html

U.S. DEPARTMENT OF EDUCATION GUIDANCE Access to High School Students and Information on Students by Military Recruiters, 2002

 

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Policy                                                 CAPISTRANO UNIFIED SCHOOL DISTRICT

Adopted: August 18, 1997                                   San Juan Capistrano, California

Revised: July 29, 2002

Revised: August 18, 2003

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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