VOTE

This Item was passed as part of the Consent without discussion. 

at 27:12 Motion to Adopt Agenda by Trustee Reardon Second by Trustee Pritchard

Item passed 6-0-1 (Trustee Hatton- Hodson)

BLUE CARD:

There were no Blue Cards 

TRUSTEE COMMENTS

 There were no Trustee comments

Comment Dawn Urbanek

This Item should have been pulled from the Consent Calendar

There is a discrepancy between the Nov Contract and the December Addendum.

DISCUSSION ISSUES:

Should school districts spend so much time and energy on fundraising?

Should school districts have to use general fund dollars to track fundraising and donations? This is a $41,000.00 contract to basically track fundraising and donations.

Should school districts be allowed to fund on-going program expenses with one-time money?

BACKGROUND

This contract was pulled by Trustee Reardon at the November 16, 2016 BOT Meeting Agenda Item #6 because he wanted clarification on the optional service for Doc-U-Manage which had a licensing fee of $1,999.00 per year. The block on Page 3 was not filled in so he asked for clarification about the extra service. Staff said No, and that the box would be checked "No" before the contract was submitted.

Board Agenda November 16, 2016 Agenda Item #6: http://capousd-ca.schoolloop.com/file/1218998819331/1455438848279/1373709562469729052.pdf page 203

Board Meeting Audio: http://cusd.capousd.org/cusdweb/audio2016-17/CUSDBoardMeeting.Nov.16.2016.mp3  at 207:17 (3 hours 27 minutes 17 seconds)

The original contract is attached below.

Trustee Reardon moved the Item with the correction to check the box NO for Doc-U-Manage 

The Item was passed 6-0-1 with the Correction (Trustee McNicholas was absent)

DECEMBER 14, 2016 MEETING

Staff brought this contract beck with an Addendum that modifies the services to include monitoring the Funding Request Number (FRN) utilization to determine the District is reimbursed appropriately.

Agenda Item #11 states " This addendum to the previously approved E-Rate compliance contract with CSM Consulting Inc. modifies the services to INCLUDE monitoring the Funding Request Number (FRN)..."

However, when you read the changes to the contract it has deleted the FRN Funding Request Number and Staff has checked NO on page 3 of the contract?

E-RATE CONTRACT - NOVEMBER 16, 2016 BORAD MEETING AGENDA ITEM #6 page 203

E-RATE CONTRACT - DECEMBER 16, 2016 BORAD MEETING AGENDA ITEM #11 page  160

E-RATE SERVICES - WHAT THEY DO

EMPOWERING EDUCATION THROUGH TECHNOLOGY

CSM, develops web-based software, including PTA software, ASB school accounting software, and booster club software. 

Source: http://csmcentral.com/about/

E-Rate Program Services

CSM offers a complete end-to-end solution to all of your E-Rate program needs. From the creation of your school's technology plan through the final receipt of all of the approved dollars that your organization is eligible to receive, your CSM E-Rate program consultant will guide you through the entire E-Rate process.

ASB School Accounting Software

At CSM, we have a strong commitment to the success of K-12s throughout the country. We recognized the need to create a connection between educational and extracurricular programs and designed ASBWorks™ to bridge the gap. Much more than the typical general ledger and accounting software available in the market today, ASBWorks™ is a complete school accounting software solution that automates the daily tasks associated with running your student body.

PTA Accounting and Management Software

Manage memberships, generate treasurer's reports, prepare 990 tax forms, and more – all from school, home, or even your phone. PTAEZ™ is a complete PTA accounting and management software solution created by and for busy PTA leaders like you. Designed to simplify the numerous financial management tasks involved in running a PTA organization, PTAEZ™ PTA treasurer software can save your organization valuable time that could be better spent focusing on your mission.

Booster Club and PTO Software

Spend more time focusing on your mission and less time worrying about managing your booster club or PTO's finances and organizing your membership base. In partnership with busy parent volunteers and financial experts, CSM created a complete PTO and booster club software solution to streamline the process of managing your organization's memberships, generating financial reports, preparing tax forms, and communicating with your members

CSM affiliates include: